The Administrative Assistant role is to provide support to the Managing Partner and sales team by performing a number of administrative tasks which include answering phones and coordinating meetings, scheduling travel, reading and responding to emails, attending meetings, drafting communications and preparing presentations.
Also assist in daily marketing efforts and customer service. This individual will also answer non-routine correspondence, assembles highly confidential and sensitive information and will deal with customers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. This job will require a strong sense of urgency, initiative, and drive to get things done correctly.
PRIMARY RESPONSIBILITIES / DUTIES:
Schedules and organizes complex activities such as meetings, travel. Creates and develops visual presentations. Opens mail for Managing Partners. Drafts written responses or replies by phone or email when necessary. Responds to regularly occurring request for information. Answers phones for the sales & marketing department. Takes messages or fields/answers all routine and non-routine questions. Acts as a liaison with other departments, including high level staff such as CEOs, presidents, and senior vice presidents. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the managing partners, which may include planning and coordinating multiple presentations, disseminating information and creating marketing materials. Types and designs general correspondences, memos, charts, tables graphs, business plans, etc. All other duties assigned by management. MINIMUM QUALIFICATIONS:
(All qualified candidates MUST meet All of these Minimum Qualifications with No exceptions.)
High school diploma or GED Minimum 2 years' experience in an administrative support role.
Experience supporting sales or marketing staff. Ability to prioritize workload. Must be a team player. Strong communication skills.
Presentation Skills Technical Capacity Client/Customer Focus Personal effectiveness/credibility Relationship management Results focused Professionalism Microsoft Office Social Media (LinkedIn, Twitter, Facebook)