Partnership Coordinator

S

Solomon Group Productions, LLC

Partnership Coordinator

New Orleans, LA
Full Time
Paid
  • Responsibilities

    Department: Live Events

    Reports To: Manager, Live Events

    Location: Remote

    Position Type : Full-time / exempt

    Supervises: N/A

    Estimated Travel : 20 - 30%

    The Opportunity:

    Join Solomon Group’s Live Events team creating high profile one-of-a-kind events and experiences. Whether planning and executing exceptional custom brand activations or large-scale fan events, the team provides innovative productions, best-in-class consumer engagement, and world class fan experiences. This position’s primarily responsibility is the day-to-day management of a long-term client’s on-the-ground (IRL) sports sponsorship platform, which includes activations at a minimum of seven (7) national events per year. The partnership coordinator works with the client on a day-to-day basis, oversees project logistics, manages field teams/vendors, serves at the point of contact for the league / property, and maintains the program budget. Additionally, this individual will support the Manager and Live Events team with ideating and executing other brand activations and client programs.

    Candidates for this position should be self-motivated, detailed-oriented, extremely organized, and have the ability to multitask and ask questions when needed. This position also requires excellent oral and written communication skills, and the ability to build client-facing decks, present at meetings, and lead calls. Applicants should be comfortable being on video for virtual meetings, respond promptly to correspondence, and provide regular updates to key stakeholders on assigned projects.

    RESPONSIBILITIES:

    • Serve as Client’s day-to-day point of contact for sports activation program, which includes creating and maintaining program documents (timelines, overviews, recaps, etc.), receiving client requests, obtaining client approvals, and providing program updates
    • Oversee program logistics and onsite execution which includes sourcing and managing vendors and contractors, event signage, uniforms, and brand ambassadors. Work with event venues and operations teams on all on-site logistics including layouts, load-in and load-out times, electrical, internet needs, and other event logistics as needed. Create brand ambassador talking points and conduct training sessions.
    • Serve as a eky connector between the internal teams (e.g., creative, finance, legal) and exertnal vendors and partners to keep all stakeholders aligned throughout the planning and onsite execution.
    • Brainstorm new elements as well as enhancements to existing elements (both independently and in a group setting)
    • Research, present, gain approval for, and order premium items and giveaways
    • Manage development of in-venue video board content, ticket upgrades, and enter-to-win contests.
    • Track program budgets, work with Manager and finance team on invoicing and reconciliation.
    • Participate in team brainstorming and ideation sessions for new business and RFP responses. Assist team members with ideating, research and executing activations for other projects.
    • Other duties as assigned

    EXPERIENCE AND QUALIFICATIONS:

    • 2 – 3 years of event management and activation experience
    • 2 – 3 years of client management and/or brand management experience
    • Proven experience executing large-scale events and activations in excess of $1M, including vendor management and budget management
    • Extensive work directly with sponsors, venues, contractors, and vendors
    • Exceptional attention to detail and organizational skills
    • Experience building presentations and presenting in a group setting
    • Ability to multitask and be highly productive in a fast-paced environment
    • Excel in a dynamic team, and can communicate effectively to a variety of stakeholders
    • Understanding of event production and operations, including scheduling and multifaceted nature of large-scale events
    • Proven experience forecasting, managing and reconciling program budgets
    • Strong work ethic and an ability to quickly learn new skills and adapt to a variety of event environments
    • High level of proficiency in Microsoft Office products, including Word, Excel and PowerPoint
    • Willingness and ability to travel up to 20 – 30% of the year, including weekend and holidays

    BENEFITS:

    • Health Insurance with Employer Contribution
    • Dental, Health, Vision
    • Employer-Provided Life Insurance
    • Flexible Paid Time Off
    • 401K with employer match
    • Supplemental Benefits