**$175-255K

Remote, US/Canada Based**

WHO WE ARE

The Partnership on AI is the leading forum addressing the most important and difficult decisions on the future of AI.

We are a non-profit that invites diverse voices into the process of technical governance, design, and deployment of AI technologies.

Our essential Partners work together across industry, academia, and civil society to understand the implications of AI advancements and ensure they benefit society equitably.

Through dialogue, insight, education, and guidance, PAI informs responsible AI solutions and identifies opportunities to address humanity's pressing challenges.

Our vision is a future where Artificial Intelligence empowers humanity by contributing to a more just, equitable, and prosperous world. Our mission is to bring diverse voices together across global sectors, disciplines, and demographics so developments in AI advance positive outcomes for people and society.

If you are committed to a future of responsible AI and you are interested in joining the Partnership on AI in our quest, we genuinely appreciate your interest and we want to hear from you.

ROLE SUMMARY

Reporting to the CEO, the Chief Operations and People Officer will oversee Human Resources, Operations, Finance and IT at PAI. With a clear commitment to diversity, equity and inclusion, this executive leadership role will have responsibility for managing all people and administrative matters including PAI's legal affairs and contracts, human resources, compliance, operations and risk management, performance monitoring and planning.

The Chief Operations and People Officer will work closely with the CEO, the EA and Deputy Secretary to the Board, and the advisory Chief Financial Officer to be accountable to the Board and its Committees and support good governance practices across the organization. Managing a current team of four people, the operations, human resources, and CRM personnel will report directly to this Executive role.

WHAT YOUR RESPONSIBILITIES WILL BE:

People and Operations

• Develop PAI's comprehensive People Strategy to ensure that the PAI Team is equipped with effective and clear Human Resources support as well as leadership and professional development opportunities.
• Serve as a champion for diversity, equity and inclusion, ensuring that an organization-wide DEI agenda and action plan is in place and implemented.
• Develop strategies and initiatives to improve employee engagement and experience, fostering a dynamic and collaborative company culture
• Adhere to Management Best Practice standards by providing hands-on leadership, guidance, mentorship and performance management to direct reports and Operations team members.
• Ensure that the people who support the finance, IT, HR, CRM, legal and governance structures of the organization are aligned to support the whole organization in functioning optimally.

Compliance and Governance

• Establish a clear legal, compliance and risk management system with transparent reporting and accountability.
• Work with the advisory Chief Financial Officer to coordinate the organization's financial and tax reporting activities including the relationship with the audit firm for annual audit/income tax activities and all related matters.
• Work with the EA and Deputy Secretary to the Board, to manage the administration of the governance of the organization, including the governance calendar, board committee administration and coordination of timely and accurate reporting to the Board.
• Assess current third party agreements and contracts and ensure they are appropriate, effective and scalable.
• Develop appropriate internal controls for the benefit of all stakeholders and the more efficient operation of the business.

Finances and Planning

• Work with the advisory Chief Finance Officer, to prepare and present monthly and annual financial plans and budgets, and manage the financial controls and accounting procedures to comply with best practices and legal requirements.
• Work with the Chief Strategy Officer, Philanthropy and Partnerships to manage the collection and reporting of charitable contributions from partner organizations and support her strategy to diversify PAI's funding sources.
• Oversee the allocation of resources in alignment with PAI's theory of change in support of our mission and vision, including annual, operational planning, budgeting and forecasting, performance measurement and analysis.
• Leverage a detailed understanding of ‘what's driving the numbers' to act as a key strategic and operational contributor to the overall growth of the organization.
• Put measurements and reporting dashboards into place enabling real time assessment of performance and forecasting for future opportunities.

PREFERRED QUALIFICATIONS

• A graduate degree in a relevant field (e.g. legal) and/or 15+ years of relevant experience with a minimum of 10 years leading the human resource and compliance activities of a 30+ person, international, non profit organization.
• Accreditation and/or certification as an HR and legal professional.
• A proven track record of significant senior leadership experience managing a portfolio of administrative functions including nonprofit governance, IT, HR, legal, and facilities.
• Proven experience supporting the administration of an accountable and transparent governance structure and calendar for a non-profit organization.
• Significant risk management experience including managing an administrative team to implement clear and accountable contracting processes, legal agreements, partnership memoranda and other documentation.
• Experience working with a Board of Directors.
• An ability to drill down and understand what drives the business; establish relevant KPIs and metrics that will improve forward looking decision making and predictability for the business.
• A demonstrable ability to contribute and engage in a strategic and meaningful way as an organizational leader and partner to the CEO.

Preferred Leadership Competencies:

Planning & Objective Setting: Systematic in approach to work. Produces action plans in which objectives are defined and steps for achieving them are clearly specified. Plans by breaking down a large task into subtasks. Develops plans that anticipate obstacles. Is realistic about time-scales and builds in appropriate checkpoints, milestones and controls in order to ensure that desired results are realized.

Legal, Risk and HR Acumen: Applies appropriate legal and compliance principles; Understands situations in terms of people and resources allocated, costs, revenue, added-value, risk and return on investment.

Role Expertise: Demonstrates critical technical or professional knowledge/skills related to the role. Has thorough knowledge of relevant products, services and methods. Expands technical knowledge/skills and keeps up-to-date in own area of expertise

Board, Partner and Internal Client Orientation

Strives to provide board, partners and internal clients with personalized and efficient service. Anticipates needs and quickly follows up on complaints. Monitors and acts on measures of satisfaction.

Results Orientation: Focuses strongly on achieving agreed upon outcomes and ensures that key objectives are met. Conveys a sense of urgency and drives issues to closure. Aims to improve upon past performance. Establishes ambitious personal targets and strives to achieve them.

Communication: Expresses ideas in a clear, fluent and concise manner. Written and oral arguments are compelling and responsive to the needs of the audience. Comprehends communications from others and responds appropriately.

Collaborative Style: A team player, who works effectively in a team-based organization, collaborates cross- functionally across multiple stakeholders, exercises influence diplomatically and builds trust and credibility at all levels. Someone who builds consensus and achieves agreement on key priorities.

Equity and Inclusion: Fluent with the principles of diversity, equity and inclusion including a commitment to racial equity and anti-racism.

QUALITIES THAT ARE IMPORTANT TO US:

• Builds Trust: Able to be transparent by being authentic, conveying trust and communicating openly while involving key stakeholders in decision-making

• Visionary: Able to take a long-term perspective, conveying a belief in an outcome, and displaying the confidence to reach goals

• Inspirational: Able to inspire and motivate others in a positive manner

• Courageous: Able to seek out opportunities for continuous improvement, and fearless in intervening in challenging situations

• Decisive: Able to make informed decisions in a timely fashion

• Personal Development: Able to seek opportunities for individual personal development

Other Considerations

• Must be eligible to work in the United States or Canada; we are unable to sponsor visas at this time
• Must be fully vaccinated against the Covid-19 virus as per PAI's Employee Policy

Additional Information

We know that research has shown that some potential applicants will submit an application only when they feel that they have met close to all of the qualifications for a role—we encourage you to take a leap of faith with us and submit your application as long as you are passionate about working to make a real impact on responsible AI. We are very interested in hearing from a diverse pool of candidates.

PAI offers a generous paid leave and benefits package, including: Twenty vacation days; three personal reflection days; sick leave and family leave above industry standards; high-quality PPO and HMO health insurance plans, many 100% covered by PAI; Dental and vision insurance 100% covered by PAI; up to a 7% 401K match, vested immediately; pre-tax commuter benefits (Clipper); automatic cell phone reimbursement ($75/month); up to $1,000 in professional development funds annually; $150 per month or $1800 per year to access co-working space; regular team lunches & reading days; opportunities to attend AI related conferences and events and to collaborate with our roughly 100 partners across industry, academia and civil society. Please refer to our careers page for an updated list of benefits.

PAI is headquartered in San Francisco yet has a remote workforce with a global membership base and scope. This role is eligible for remote work within Canada and the United States with no requirement to be located in San Francisco. We do not offer visa support for this position at this time.

PAI is proud to be an equal opportunity employer. We celebrate diversity and we are committed to creating an inclusive environment in all aspects of employment, including recruiting, hiring, promoting, training, education assistance, social and recreational programs, compensation, benefits, transfers, discipline, and all privileges and conditions of employment. Employment decisions at PAI are based on business needs, job requirements, and individual qualifications.

PAI will consider for employment qualified applicants with criminal histories, in a manner consistent with the San Francisco Fair Chance Ordinance or similar laws.

The Partnership on AI may become subject to certain governmental record keeping and reporting requirements for the administration of civil rights laws and regulations. We also track diversity in our workforce for the purpose of improving over time. In order to comply with these goals, the Partnership on AI invites employees to voluntarily self-identify their gender and race/ethnicity. Submission of this information is voluntary and refusal to provide it will not jeopardize or adversely affect employment or any consideration you may receive for employment or advancement. The information obtained will be kept confidential.

HOW TO APPLY

To apply please send a cover letter and resume by July 31, 2023. Applications may be accepted after the deadline on a rolling basis until the role is filled.

Only complete applications will be reviewed.

**This job description is subject to periodic revisions in accordance with the evolving needs of the organization
**