As a Parts Coordinator at New England Air Systems, you will play a critical role in keeping our service operations responsive, efficient, and customer-focused. In this role, you will be responsible for providing accurate quotes for commercial HVAC and refrigeration repairs or replacements, as well as managing the purchasing of materials, parts, and inventory for our service team.
Your day-to-day will include coordinating closely with dispatchers and technicians to ensure timely delivery of parts, researching product options, following up on open quotes, and handling returns and vendor communications.
This role is ideal for someone who thrives in a fast-paced environment, enjoys both technical problem-solving and logistical coordination, and brings a strong understanding of HVAC systems and service workflows. If you're organized, proactive, and ready to help drive our service team's success from behind the scenes, we want to hear from you.
In this role, you will be responsible for
Physical Requirements
** The team you will be joining:**
Joining our Service Team means becoming part of a skilled group that thrives on solving challenges and keeping systems running smoothly. With deep technical expertise and a commitment to excellence, this team handles everything from routine maintenance to urgent repairs, ensuring that clients stay up and running. They are known for their professionalism, creativity, and adaptability, working closely with customers and other departments to deliver exceptional service. As a member of the Service Team, you’ll be part of a collaborative and dynamic group dedicated to finding solutions and making a real impact.
Who we are looking for
We are looking for a detail-driven and resourceful Parts Coordinator who thrives on keeping things moving efficiently behind the scenes. You’re someone who can juggle multiple priorities—quoting, purchasing, vendor communication, and inventory management—without missing a beat.
You have a strong understanding of HVAC systems and components, and you’re comfortable researching parts and equipment to find the best solution for each situation. You work well under pressure, keep organized records, and know how to communicate effectively with technicians, vendors, and internal teams alike.
If you're a problem-solver who enjoys both the technical and logistical side of service work—and you're ready to help ensure our technicians have what they need, when they need it—you’ll be a valuable part of our team.
Qualifications
Who we are
New England Air Systems isn’t just a mechanical systems contractor—we’re a team of innovators, problem-solvers, and skilled professionals who are passionate about building smarter, more efficient environments. Headquartered in Williston, Vermont, with locations in Rutland, VT, and West Lebanon, NH, we’ve been trusted by clients across Vermont, New Hampshire, and upstate New York since 1972.
We believe that great work starts with great people. That’s why we foster a culture built on collaboration, growth, and excellence. As one of Vermont’s top employers, we invest in our team through ongoing training, mentorship, and advancement opportunities—ensuring that you’re not just doing a job but building a career.
Benefits
The base hourly range for this role is $22 to $32 per hour. We determine final compensation based on discussions with applicants and their experience in similar roles.