Office Assistant III Bilingual Spanish 1184300 CA
Welcome to Pathways of California’s career website! If you are passionate about helping others and enthusiastic about your future, we want you to join our team!
Our company is known for an unwavering commitment to exceptional value and recovery-focused, quality care. We are experts in the field of behavioral health care, providing cutting-edge mental health and substance use community-based services and offer a dynamic employment experience! Pathways offers competitive salaries and benefits, comprehensive on-boarding and job training, a supportive learning environment, ongoing education in the use of evidence-based, promising practices and much more! We are well-known in the field and have been a preferred provider in the Southern California region for over 20 years partnering with local government agencies and managed care companies to offer personalized, integrated care to community members of all ages, ethnicities, and cultural backgrounds. You will find that we have several openings ranging from administrative to clinical positions in a variety of service areas and settings in Southern California. Join one of our Pathways companies, Pathways Community Services (PCS) and/or College Community Services (CCS) and experience it for yourself! We have over 30 outpatient behavioral health locations nestled throughout our communities located in Kern County, Los Angeles County, Orange County, and San Diego County.
Pathways is seeking an innovative and purpose driven individual to join our team as a Office Assistant III Bilingual Spanish at our CCS Adult program in Anaheim.
SUMMARY OF PROGRAM
Anaheim Adult Recovery Center provides recovery oriented services for Medi-Cal eligible adults (18 and over) with a serious and persistent mental illness living in Orange County. Consumers are referred through the Orange County Health Care Agency. Services provided are coordinated, effective and comprehensive. The Recovery Center provides Evaluation & Assessment Services, Psychiatric Treatment Planning, Psychiatric Follow-Up Care, Individual & Group Therapy, Crisis Intervention, Intensive Case Management, Medication Support, Family Support & Education, Recreational & Clubhouse Activities, Vocational & Educational Support, Referrals to Community Resources, and Weekly Consumer Advisory Board Meetings.
ABOUT YOUR ROLE
Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director provides a broad range of office support to program staff and management ranging from answering and directing phone calls, greeting clients, vendors and other visitors, handling faxes and mail, photocopying, maintaining and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, preparing and maintaining tracking reports and files, Other areas of responsibility are shipping and receiving of mail and packages, Interoffice/Program distributions and communications, maintenance of copy and fax machines, as well facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.) and special projects as needed.
ESSENTIAL FUNCTIONS AND REQUIREMENTS:
Answers and directs phone calls and takes messages as appropriate
Greets visitors and directs to appropriate person
Prepares outgoing faxes and distributes incoming faxes
Photocopies a broad range of materials
Schedules meetings and appointments
Types routine correspondence and prepares files as assigned
Maintain and order inventory of order supplies
May pick-up meals for in-house meetings
Assists in new hire set-up process for office or program
Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
Other duties as assigned or necessary to support the program, office and/or the company
Any or all of above duties and responsibilities
Develops and maintains varied tracking reports, contracts and/or agreements
May write own correspondence and prepares correspondence for management
Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues
Occasionally assist or handles small office moves (office furniture)
May handle or assist with billing to clients or MediCal and MediCare.
Researches and prepares special projects as assigned
Maintain and ensures HIPAA, ethical standards and professional boundaries with all staff and clients
Other duties as assigned or necessary to support the program, office and/or the company
Any or all of the above duties and responsibilities
May assist supervisor or management in the development of the work unit’s annual budget, contracts and monitoring adherence to such on a monthly basis; attend meetings and/or trainings to take notes or minutes
Recommends changes to internal office procedures and workflow
Other duties as assigned or necessary to support the program, office and/or the company
DO THE FOLLOWING APPLY TO YOU?
One year plus work experience preferably in an office answering phones and providing general clerical support. Must have excellent phone manner, good arithmetic skills and good spelling, grammar and punctuation skills
Intermediate level PC skills required
Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must
Ability to effectively prioritize and manage time
Education or Equivalent Experience-High School Diploma or GED with computer or business courses
PERKS OF WORKING WITH PATHWAYS CALIFORNIA:
Employee Referral Bonus Program
Bi-Weekly Pay
401k
Employee Assistance Program
Perks @ Pathways (student loan refinancing, pet insurance, Verizon wireless discount, movie, hotel, concert and sporting event discounts)
If you're #readytowork PATHWAYS CA is #readytohire!
Not the job you’re looking for?
Pathways has a variety of positions in various locations; please go to www.pathwaysofcalifornia.com/ click on “Apply Here” icon in the upper right-hand corner and click on the location near you from the drop-down menu.
To Learn More About Us:
Pathways @ http://www.pathways.com/mission-vision-values
Pathways California @ www.pathwaysofcalifornia.com
Pathways is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.