Welcome to Pathways of California’s career website! If you are passionate about helping others and enthusiastic about your future, we want you to join our team!
Our company is known for an unwavering commitment to exceptional value and recovery-focused, quality care. We are experts in the field of behavioral health care, providing cutting-edge mental health and substance use community-based services and offer a dynamic employment experience! Pathways offers competitive salaries and benefits, comprehensive on-boarding and job training, a supportive learning environment, ongoing education in the use of evidence-based, promising practices and much more! We are well-known in the field and have been a preferred provider in the Southern California region for over 20 years partnering with local government agencies and managed care companies to offer personalized, integrated care to community members of all ages, ethnicities, and cultural backgrounds. You will find that we have several openings ranging from administrative to clinical positions in a variety of service areas and settings in Southern California. Join one of our Pathways companies, Pathways Community Services (PCS) and/or College Community Services (CCS) and experience it for yourself! We have over 30 outpatient behavioral health locations nestled throughout our communities located in Kern County, Los Angeles County, Orange County, and San Diego County.
Pathways is seeking an innovative and purpose driven individual to join our team as a Office Assistant Bilingual in Spanish. This position is located in Santa And and is 30hrs a week.
SUMMARY
Under immediate supervision of the Office Manager, Executive Assistant and/or Program Director provides a broad range of office support to program staff and management ranging from answering and directing phone calls, greeting clients, vendors and other visitors, handling faxes and mail distribution, photocopying, maintaining inventory and ordering office supplies, scheduling meetings and appointments, preparing correspondence and spreadsheets, preparing invoices for payment, preparing and maintaining / tracking of reports and files. Other areas of responsibility are shipping and receiving of mail and packages, Interoffice/Program distributions and communications, maintenance of copy and fax machines, as well facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.) and special projects as assigned.
EDUCATION/LICENSING REQUIREMENTS
Associate’s Degree preferred in business or technical school
Two years secretarial or general office experience with a working knowledge of modern office methods and procedures including filing systems, receptionist and telephone techniques, and letter and report writing.
Must have excellent phone manner, good arithmetic skills and excellent spelling, grammar and punctuation skills.
Bilingual Spanish
Advanced level PC skills required.
Excellent organizational skills, interpersonal skills, computer skills and communication skills are a must.
Ability to effectively prioritize and manage time
ESSENTIAL DUTIES/RESPONSIBILITIES
Answers and directs phone calls and takes messages as appropriate
Greets visitors and directs to appropriate person
Prepares outgoing faxes and distributes incoming faxes
Photocopies a broad range of materials
Schedules meetings and appointments
Types routine correspondence and prepares files as assigned
Maintain and order inventory of order supplies
May pick-up meals for in-house meetings
Assists in new hire set-up process for office or program
Develops and maintains varied tracking reports, contracts and/or agreements.
May write own correspondence and prepares correspondence for management.
Interfaces with clients, vendors, visitors to schedule appointments and resolve office administration issues.
Occasionally assist or handles small office moves (office furniture)
May handle or assist with billing to clients or MediCal and MediCare.
Researches and prepares special projects as assigned.
Other duties as assigned or necessary to support the program, office and/or the company
Pathways is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.