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Administrative Support Professional (ASP)

School Receptionist

The primary role in this position would be administrative but also includes providing clinical support and coverage to support students in our programs

We are looking for people who:

Want to make a difference in someone’s life.

Make connections easily and have a desire to help people.

Take a thoughtful and understanding approach to your work.

Are open to solving problems and think quickly on your feet.

Have exceptional skills in communicating.

Overview of Job Responsibilities:

The Administrative Support Professional- School Receptionist is responsible for the day to day general administrative duties that include,but are not limited to answering phones,

Completing administrative tasks required by a school program and supporting building facility needs. This Administrative Support Professional may additionally be required to support clinical needs of the students and program through short interval coverage needs as well as medication administration. This will require additional education requirements as outlined below.

The Regional Office Manager will provide supervision and direction to this team member.

General Responsibilities and Qualifications:

Greeting Team Members, Parents, Community Members and Students

Answering phones

Data entry

Photocopying

Working with computers and related office machines

Record keeping, file organization and compliance with related regulatory entities

Practicing the principles and practices of effective interpersonal communications/relations

Practicing the principles and practices of confidentiality

Office functions as they relate to staff and administrative support

Assists Regional Office Manager in complying with company policies and procedures

Develops and maintains communication systems, insuring compliance with agency and contract standards and procedures (confidentiality).

Assists in duties associated with the hiring process for Direct Support Staff.

Works with Regional Office Manager to ensure orientation of new staff

Timely and accurate completion of state mandated reports under direction of Regional Office Manager

Maintenance of personnel and client files in compliance with Pathways of Maine Policies and Procedures and State regulations.

Completion of time sheets and human resource paperwork as directed by Regional Office Manager

Proficient with the use of office machines and procedures, personal computers including the use of Microsoft windows applications as well as the ability to use web-based applications and email.

Maintains office supplies including reordering as necessary

Record keeping, files organization, and compliance with related regulatory bodies.

Practicing the principles and practices of effective interpersonal communications/relations

Practicing the principles and practices of confidentiality

Office functions as they relate to staff and administrative support

General office upkeep, answering phones, data entry, photocopying and filing

Organization skills with an eye to detail

Communicating effectively, both orally and in writing as pertains to business

Efficient use of resources [i.e. time, maximizing resources to support administrative functions]

Maintaining professional relationships with administration, staff, vendors and community agents

Ability to work as part of a team as well as the ability to work as an individual requiring minimal supervision

Our Team:

Pathways team members are committed to promoting a positive culture within our teams and communities. Our Service Committee and Employee Advisory Committee are just two of the ways that we invite our teams to support each other and our communities. When you join us our goal is to ensure you have the training, mentoring and experience to feel supported in the work that you do.

Treatment Approach:

Pathways team members providing direct care are committed to providing evidence based practice models including Applied Behavior Analysis (ABA), strengths-based treatment, developing therapeutic relationships and effective skill-building interventions.

Our Opportunities:

We are committed to your growth and development. We have an opportunity for you to advance in the position that you start in within your first year of hire through our level system. We work with our team members to set goals for their professional and personal development and check in on those goals in supervision. We encourage you to learn and grow with us!

Pathways is offering opportunities across all regions of Maine for Clinicians, BHP’s (Behavioral Health Professionals) and BAT’s (Behavior Analyst Technicians). These positions are to provide direct care in home, school and host settings.

Education Requirements:

Bachelor level degree preferred but minimum of 92 college credits required.

Ed Tech III certification

BHP certification

Agency required trainings including but not limited to, Safety Care, CPR/First Aid, DOE chapter 33 restraint and seclusion, and medication administration training.

Valid Maine driver’s license in good standing (record will be verified through Maine State Police)

Background check through Dept. of Human Services of Maine (DHHS)

Reliable transportation

Past experience in an administrative support position within a human service organization is preferred, but not required.

Pay Structure:

Competitive Hourly Wage based on experience.

Life is short. Choose to Work Someplace Awesome.

Pathways or any its subsidiaries does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status or any other characteristic protected by law. Pathways is an Equal Opportunity Employer and a Drug Free Workplace.