We are seeking a detail-oriented and compassionate professional to support patients throughout their care journey and help ensure a smooth, positive experience from the first point of contact through follow-up. This role is ideal for someone who enjoys working in a fast-paced healthcare environment, values teamwork, and is committed to delivering excellent service with professionalism and empathy.

What You Will Do

• Serve as a primary point of contact for patients, providing courteous and timely assistance by phone, email, and in person.
• Schedule, confirm, and manage patient appointments while coordinating with clinical and administrative teams.
• Verify and update required documentation with accuracy and confidentiality.
• Support patients with questions about appointments, services, preparation instructions, and next steps in their care.
• Assist with patient intake coordination.
• Coordinate referrals, follow-up appointments, and communication between patients and care providers.
• Maintain organized records and ensure compliance with applicable privacy and confidentiality standards.
• Help resolve scheduling conflicts, service concerns, and other patient-related issues in a professional manner.
• Collaborate with internal teams to improve workflows and enhance the overall patient experience.

What We Are Looking For

• Excellent communication and interpersonal skills with a patient-focused approach.
• Strong organizational skills and the ability to manage multiple tasks efficiently.
• Attention to detail and a commitment to accuracy in administrative work.
• Ability to remain calm, professional, and solution-oriented.
• Proficiency with scheduling systems, electronic records, and standard office software.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Previous experience in healthcare, customer service, or administrative support is preferred.

Preferred Qualifications

• Experience working in a medical, clinical, dental, or other patient services environment.
• Familiarity with scheduling, referral coordination, or patient intake processes.
• Knowledge of healthcare terminology and administrative workflows.

What We Offer

• A collaborative and supportive team environment.
• Opportunities to develop skills in patient care coordination and healthcare administration.
• A meaningful role that helps improve the patient experience every day.
• Paid time off and paid holidays
• Health insurance and additional benefits to be finalized and discussed as part of the offer

Who We Are

Estela Mental Health and Reproductive Psychiatry is a growing outpatient psychiatry practice in Austin dedicated to providing thoughtful, evidence-based care for across the reproductive life span including fertility, pregnancy, postpartum, and hormonal transitions. As a newer, clinician-led practice, we are intentionally building a culture grounded in collaboration, clinical excellence, and sustainability.

If you are organized, compassionate, and eager to make a positive impact, we encourage you to apply.