Job Description

SUPPORT STAFF - CONFIDENTIAL SECRETARY - PATTONVILLE HUMAN RESOURCES CENTER POSITION SUMMARY:

• The Confidential Secretary will provide secretarial support for various district human resources functions.

PAY CLASSIFICATION: 

• Position Code 100
• $16.26/hr - $18.29/hr (internal candidates)
• $16.26/hr - $27.10/hr (external candidates)

WORKING HOURS/CONDITIONS:

• 12 month/260 days position
• Typical position hours will be from  8:00 a.m. to 4:30 p.m.
  • The position is not eligible for membership in the Pattonville Education Support Professionals Association (PESP)

GENERAL POSITION DUTIES

• Develop and assemble a variety of correspondence
• Answer incoming telephone calls, determine the purpose of the call and provide information directly or refer call to proper person or office
• Must be familiar with the district and department policies/procedures

POSITION DUTIES SPECIFIC TO HUMAN RESOURCES

• Application processing (identifying and scheduling applicants using the online application system)
• Scheduling interviews (setting up interviewers and working with applicants throughout the application process)
• Posting of positions locally at universities, trade schools, job boards and on social media
• Update and maintain human resources webpage with relevant content and information
• Management of candidate files and interview data
• Confidential processing of new employees (implement record checks and initial file set up)
• Confidential processing of worker compensation related injuries
• Confidential processing of unemployment claims
• Initiation of online employee paperwork processing (change of status forms)
• Coordination and scheduling of college recruitment trips and visits
• Update and maintain Learing Center Emergency Contact List
• Create, distribute, and track annual Extra Compensation Forms
• Coordination and completion of Loan Forgiveness Forms
• Entry of various data into spreadsheets, etc.
• Confidential processing/monitoring of monthly drug screening for the transportation department
• Maintain and coordinate annual FMCSA forms and checks
• Confidential processing of sensitive employee-related information:
  • Annual physicals
  • Employee record checks
  • Reimbursements
• Development of board agenda personnel items and reports
• Eletronic filling of employment records 
• Other duties as assigned

DESIRED QUALIFICATIONS:

• Excellent communication skills
• Must be able to work with district employees and members of the school community in a diplomatic, friendly, and efficient manner
• Ability to edit routine correspondence for spelling and grammar errors
• Experience with Windows and Google platforms 
  • Use of Microsoft Office and Google software with an emphasis on Microsoft Excel, Google Sheets, Microsoft Word, and Google Docs
• Some experience with BusinessPLUS financial and/or human resources/payroll package a plus
• Knowledge of office practices and procedures
• High school diploma supplemented by minimum one-year secretarial experience

                                                          - or -

• Any equivalent combination of education and experience

ORGANIZATIONAL RELATIONSHIPS:

• Reports to the Assistant Superintendent and Director of Human Resources

  APPLICATION PROCEDURE: Apply at: http://applitrack.com/pattonville/onlineapp/ We also need a copy of your resume, a copy of transcripts (if available), and three letters of recommendation. DEADLINE FOR APPLICATION: ASAP