Do you want to make an Impact in your community in a diverse and inclusive company, working in a dynamic and growing industry, while supporting your personal and professional journey in your career? Join the Paul Davis Team!

Accounts Receivable/Payable Specialist NEED SALARY INFO This role will be responsible for effective management and problem resolution of the outstanding accounts receivable by ensuring timely receipt of payments from customers. The Specialist reaches out to customers, vendors, and insurance companies to collect payment for overdue bills and payments and provides data entry and clerical services to ensure efficient, timely and accurate payment to vendors and maintain an up-to-date payables system. This role acts as a liaison between customers and vendors and our company’s Finance Department.

Medical, Dental, Vision & 401(k) benefits

Paid Holiday, Vacation & Sick Days

Paternity, Maternity & Adoption Leave

Cell Phone Allowance

Advancement Opportunities

Essential Duties/Responsibilities

Complete collection calls to clients, vendors, and insurance carriers

Support the Regional Controller with administrative assignments.

Record all collections calls in our main operating system, RMS.

Make notes in our main operating system regarding payments in our main operating system, RMS.

Contact insurance adjustors to see the status of payment release.

Complete accounting reports in reference to collections

Receive and take inquiries calls dealing with collections.

Assist and work often with multiple PDO locations for accounts receivable matters.

Liaison with Office Administrators, Coordinators, Management Team, Estimators, and Project Directors

Complete and provide status reports about collections to management.

Monitor and respond to email inquiries daily.

Enter all payables for the local office branch into accounting software

Gather and record job costs

Complete and distribute vendor and Sub Contractor payments and customer payments

Record and complete payment of overhead billing

Responsible for recording transactions on corporate credit card

Complete payments and maintain accounts for national vendor accounts

Reconcile job costs and payables from RMS to accounting software

Answer phones

Enter new losses as they come in

All other duties as assigned.

Competency – Knowledge, Skills and Abilities:

Knowledge of Microsoft Office applications (Outlook, Word, Excel, Teams, SharePoint)

Knowledge of QuickBooks, Sage Intacct, or other accounting software

Customer service, administration, and communication skills

Computer skills

The ability to work under pressure with exceptional attention to detail.

Ability to learn and operate our primary operating systems: RMS, SharePoint, and One Drive

Ability to create documents.

Ability to answer and communicate with customers over the phone.

Ability to work office equipment (fax, scanner, printer, phone system, computers)

Ability to work independently.

Ability to learn QuickBooks and Sage Intacct (accounting software)

Stress management and composure

Maintain a high level of confidentiality.

Ability to follow our Paul Davis Values, Vision, Mission, and 10 Serving Basics

Required Education and Experience

High School Diploma or GED required.

Two plus years’ experience in an administrative position

Two plus years’ experience in Accounts Receivables, Payables and/or accounting role

Experience with QuickBooks or Sage Intacct

Physical Requirement

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, climb, or balance, stoop or kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Must be able to stay in a stationary position up to 100% of the time.

Constantly operates a computer and other office productivity machinery, such as a calculator, fax machine, copy machine, and computer printer.

Must be able to observe and perceive information on a computer and documents.

Must be able to communicate and converse with customers over the phone.

Work Environment

The employee will be working in the confines of their own home location. The employee will attend trainings or conferences as needed. In the instance the employee will work from one of our office locations, the employee will be exposed to air conditioning and heat.

Travel

Minimal travel is required for this position.

Make an impact now: Paul Davis is proud of our 56-year heritage serving people in their time of need when facing disaster and having their worst day. We are a customer, employee and client focused company, passionately serving our community in its time of need and becoming an indispensable partner to our clients though our dedicated work! WE ARE PAUL DAVIS!

Reasonable Accommodation for Disability

Any applicant or employee, who believes that a reasonable accommodation is required for purposes of federal or state disability law is required to contact Human Resources to begin the interactive exchange process.

Disclaimer

Paul Davis Restoration is an equal opportunity employer. Paul Davis Restoration provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.