BASIC FUNCTIONS: Manages all phases of bookkeeping, maintaining all accounting, computer and financial records, HR and admin functions

KEY RESPONSIBILITIES:

Uses independent judgment and discretion in the issuance or rejection of purchase orders. Exercises discretion in prioritizing payables for payment.

Ensures the accuracy of all records of work in progress files for the owner/general manager and associates.

Prepares special cost reports statements and analysis of costs.

Reviews computer variance reports, verifies that job costs and production costs were appropriately applied. Researches excessive variances and makes corrections or directs other employees to do so.

Plans the work priorities and oversees all administrative functions of the office.

Maintains and reconciles the checking account with the bank statements and prepares bank deposits.

Prepares checks for all employees, vendors and tradespeople.

Coordinates accounting records with the CPA to ensure financial status of the franchise is properly reflected.

Prepares all correspondence from the owner/general manager, associates and composes letters as needed.

Manages and maintains all filing systems for the owner/general manager and office.

Reports monthly sales to the Franchisor and researches questions as needed.

Maintains good customer relations to detect and resolve issues and concerns.

Participate in the collection process.

Must be proficient in using Quickbooks Pro