Position Summary

Paul Davis Restoration, Inc. is a national franchise organization that provides property damage emergency services, restoration, and reconstruction services for residential and commercial properties due to water, fire, mold, storm, and other disasters. The Paul Davis Network is made up of more than 320 franchises across the US and Canada. Since 1966, we have helped more than 2 million property owners restore their properties and lives. Paul Davis Restoration, Inc. is owned by FirstService Corporation, a global leader in the rapidly growing real estate services sector. [More information about Paul Davis can be found at www.PaulDavis.com].

The Finance and Billing Specialist is primarily responsible for processing monthly office billings for Commercial partners, itemizing payments received, analyzing financial opportunities, and reporting to elevate partnerships, and working closely with offices on partner financial inquiries. This role will also assist with office communication to provide billing support and answer other questions, as needed.

Essential Duties/Responsibilities

Process office billings and invoices

Manage electronic payments and process cash receipts

Communicate and correspond with Job Cost Accountants (JCA’s) and Franchise Owners regarding billing questions

Ensure proper billing support is accessible and published online for review

Maintain customer data and distribution lists

Record and post journal entries

Manage the processing and administration of billing and reporting

Document processes and assist with maintenance contract billing files

Assist with the preparation of monthly financial statements and monthly financial packages

Prepare ad hoc financial reporting requests, other analyses and special projects requested by management

Assist with financial and SOX audits

Perform duties in compliance with GAAP, company policies and procedures, internal controls, and Sarbanes-Oxley requirements

Participate and oversee the cash collection process, coordinating with accounting teams

Managing the daily Commercial communication office inquiries

Preparing financial forecasts, budgeting, and reporting

Other duties and projects as assigned

Competency – Knowledge, Skills and Abilities:

Knowledge of Microsoft Office applications (Teams, Outlook, Word, Excel, One Drive, Share Point)

Knowledge of accounting fundamentals

Knowledge of finance- related systems

Excellent Communication skills (written and oral)

Math skills

Analytical and Problem-Solving skills

Stress Management and Composure skills

Ability to learn and operate our primary finance-related systems; Sage Intacct, QuickBooks, and Great Plains

Ability to read and understand technical forms and financial reports

Ability to create reports and documents

Ability to follow processes and procedures pertaining to the department and company

Ability to work office equipment (fax, scanner, printer, phone system, computers)

Ability to work independently

Ability to work under specific time deadlines

Ability to pass and maintain a satisfactory background check

Ability to maintain a high level of confidentiality

Ability to follow the Paul Davis Values, Vision, Mission, and 10 Serving Basics

Required Education and Experience

Associate degree in accounting or related field

2-3 plus years’ experience in a billing or accountant role

Preferred Education and Experience

Bachelor’s degree in accounting

Experience processing billing or other AR transactions

2 plus years of Excel experience

Experience within a franchise industry

Experience within the restoration and/or construction industry within an accounting role

Physical Requirement

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, climb or balance, stoop or kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

• Must be able to stay in a stationary position up to 100% of the time

• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

• Constantly operates a computer and other office productivity machinery, such as a calculator, fax machine, copy machine, and computer printer

• Must be able to observe and perceive information on a computer and documents

• Must be able to communicate and converse with customers over the phone

• Occasionally will lift up to 10lbs

• Ability to safely operate a company vehicle

Work Environment

The employee will be working indoors and may be working remotely in their home office and will be exposed to normal conditions of air conditioning and heat. Most work will be conduct over email, video conferencing, and telephone. The successful person must be productive with minimal supervision.

Travel

This position may require up to 5% travel. This position may require travel for trainings or team meetings.

Reasonable Accommodation for Disability

Any applicant or employee, who believes that a reasonable accommodation is required for purposes of federal or state disability law is required to contact Human Resources to begin the interactive exchange process.

The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job, and does not cause an undue hardship for the employer.

Disclaimer

Paul Davis Restoration is an equal opportunity employer. Paul Davis Restoration provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

This is a remote position.