Position: Payable / Receivable Accountant

Reports To: Controller

Why Join The Team? Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. We are growing locally and have career opportunities for individuals who want purpose out of their work. We love creating an opportunity for our team members, offering a variety of webinars for the Accountant to stay motivated and updated on new technologies, regulations, procedures, etc.

Built upon principles of customer service, dynamic decision-making and leadership, we have the tools to continue our rapid growth. Our team puts emphasis into living our Vision, Mission and Values to be more than just a service provider – our JCA position is pivotal to the success of the franchise.

Values: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement.

Vision: To provide extraordinary care while serving people in their time of need.

Mission: To Wow the Customer.

Why The Team Needs You? At Paul Davis, we help homeowners put their lives together after a traumatic event. If you can perform in stressful situations, have excellent communication skills, knowledge of accounting, debits and credits, QuickBooks and would enjoy the reward of working in a fast-paced environment, come join us. Everyone within Paul Davis needs to have a world-class work ethic, serious attention to detail and love to help people. Accounting works with owners and the office staff to ensure that all jobs are costed properly, accurately, and follow the guidelines for Job Cost Accountant. You will be practicing continuous improvement every day as you establish rapport with insurance carriers, customers, vendors, subcontractors, adjusters, agents and fellow team members!

Job Description

The Payable/Receivable Account ensures that all invoices/bills are accurate and paid on time, invoices and credit memos have the appropriate documentation and are created correctly and in a timely manner. This position requires the ability to work as a team member across departments.

Responsibilities and Duties

Accounts Payable

o Create bills in QBO, ensuring the invoice are accurate and coded correctly.

o Set up weekly AP payment sheet for review.

o Run weekly checks, ACH and online payments as needed.

o Reconcile statements and payment records.

o Correspond with vendors regarding billing and payments.

o Maintain a permanent file on each vendor, per vendor checklist.

o Responsible for year-end 1099s.

General Ledger

o Prepare Journal entry for month end accruals.

o Prepare recurring entries for prepaids.

o Reconcile accounts under their responsibility, per list.

Purchase Orders

o Create purchase orders in QBO to match RMS.

o Monitor all purchase orders.

Tradesman (Sub-Contractors)

o Maintain an up-to-date tradesmen file for each sub-contractor with insurance and tax documents.

Back up for Bi-Weekly Employee Payroll

Invoicing and credit memos

o Prepare invoice and credit memos utilizing the RMS A/R Dashboard

o Following up with customers after invoicing for deductibles.

o Taking physical checks to bank and posting payments.

o Send out 10 day demand letters, as requested

Answering phone calls

Any other duties assigned.

Skills

· Highly organized with great time-management skills

· Customer-focused mindset

· Ability to switch priorities and tasks.

· Works efficiently in a fast-paced environment

· Statement reconciliation

· General ledger reconciliation

Qualifications and Experience

· Minimum of 3 years’ experience in general accounting, accounts payable, payroll and invoicing.

· Analytical and strong organizational skills, with excellent verbal and written ability

· Minimum of 2 years’ experience with QBO

· Experience in Nextgear/CoreLogic RMS is desirable.

· Experience working with insurance TPAs for property loss is helpful.

Education and Certifications

· A minimum of a 2-year accounting degree or similar with several accounting classes.

Compensation and Benefits:

Leadership Development - our company grows from the inside. If you are determined and motivated enough, ask about participation in our leadership development initiative to grow your career and explore new opportunities

Monthly cross-training opportunities to advance your career

Paid training

Health, dental and vision insurance

Referral program

Great culture and team dynamic

Hourly pay: $23.00 to $28.00/hour based on experience and certifications