Thank you for your interest in Paul Davis Restoration of Northeast DFW.

Who are we? Paul Davis is a National property damage restoration service provider. We provide professional, 24/7 emergency restoration services to residential and commercial customers who have experienced water, flood or fire damage. We encourage you to learn more about us at www.pauldavisrestorationtx.com.

Who are we looking for? Someone who is self-motivated, energetic, dedicated to the highest level of customer service, hardworking, has a sense of urgency, has a sense of humor and possesses the ability to relate and be compassionate to people in an emergency situation.

Here are a few more details about this position:

Hours/Week: Full-time

Compensation: Hourly compensation commensurate with experience

Office Administration

Professionally represent the Paul Davis Values and Basics

Receive and distribute incoming calls

Maintain proper levels of office supplies

Maintain active status of licenses, certificates and insurance

Other office duties as requested by management

Project Coordination

Receive claims and enter information into Job Management system

Create job files and update/maintain project status throughout the life of the job

Respond to and manage communications with insurance adjusters and Quality Assurance

Coordinate and attend regular meetings with Project Managers to go over job status

Communicate with customers, clients and vendors

Assist Project Managers with materials procurement

Assist Project Managers with city permit requirements

Prepare and submit closed job monthly reports

General Accounting and Job Management

Reconcile bank accounts daily

Prepare monthly managerial reporting

Manage job reporting and SLA compliance

Update current status of jobs in job management system

Manage Accounts Receivable

Manage insurance documentation for sub-contractors

Provide accountant with required year-end information and staff information

Accounts Payable Management

Receive vendor bills and route for validation and approval

Reconcile vendor statements

Pay bills according to payment terms

Update and maintain vendor files

Request & maintain updated Workplace Safety certificates

Accounts Receivable Management

Prepare invoices with supporting documentation

Receive, process and deposit payments

Prepare Aging Receivables report for review with Project Managers

Generate and send out monthly statements and follow up on overdue accounts

Notify Project Manager/Owners of problematic and questionable accounts

Prepare and submit monthly sales report

Prepare and submit semi-annual and annual sales reconciliations

Prepare files for closing