Benefits:

401(k) matching

Dental insurance

Health insurance

Paid time off

Training & development

What does the Office Manager do at Paul Davis Restoration? Manages all phases of job costing, accounting, computer and financial records, and oversees the administrative and HR functions in the office.

Team Compensation and Benefits: • Compensation $60,000-70,000 annually + BOE • Leadership Development • Health, Dental, Vision benefits

• Monthly cross-training opportunities to advance your career.

• Paid training

• Referral program

• 401K+ match • PTO

Job Responsibilities:

• Uses independent judgment and discretion in the issuance or rejection of purchase orders. • Exercises discretion and communicates with GM in prioritizing payables for payment.

• Manages and maintains detailed files for the owner/general manager and associates.

• Prepares special cost reports statements and analysis of costs via Quickbooks Online

• Reviews computer variance reports, verifies that job costs and production costs were appropriately applied. • Research excessive variances and make corrections or directs other employees to do so.

• Plans the work priorities and oversees all administrative functions of the office.

• Maintains and reconciles all accounting and prepares bank deposits Via Quickbooks Online.

• Process payroll biweekly through PAYCHEX software.

• Prepares all correspondence from the owner/general manager, associates and composes letters as needed.

• Reports monthly sales to the Owner and research questions as needed.

• Reviews incoming mail and escalates as needed.

• Updates all insurance info and background checks for insurance companies and TPA's.

• Maintains good customer relations to detect and resolve issues and concerns.

• Participate in the escalated collections process.

Job Requirements & Qualifications: • Must have a minimum of 3 years Quickbooks online experience, • Must have at least 3 years of general HR experience-onboarding, corrective actions and termination of employees • Must have a minimum of 1 year of Paychex payroll experience and direct experience with escalated collections • Provide excellent customer service and positive working relationships

Why Join The Team? Paul Davis is an industry leader in restoration and reconstruction for insurance providers and commercial properties throughout the United States and Canada. Our Office Manager position is pivotal to the success of the business.

Values: Deliver what you promise. Respect the individual. Have pride in what you do. Practice continuous improvement. Vision: To provide extraordinary care while serving people in their time of need. Mission: To provide opportunities for great people to deliver Best in Class results.

Why The Team Needs You? At Paul Davis, we help homeowners put their lives together after a traumatic event. If you can perform in stressful situations, have excellent communication skills, knowledge of accounting, debits and credits, QuickBooks and would enjoy the reward of working in a fast-paced environment, come join us. The Office Manager works with the office staff to ensure that all jobs are costed properly, accurately, and follow the guidelines. You will be practicing continuous improvement every day as you establish rapport with insurance carriers, customers, vendors, subcontractors, adjusters, agents and fellow team members!

If you think you have what it takes to serve others and deliver a world-class service when others need it the most. We are looking forward to discussing this opportunity with you.

We support and hire Veterans and we are an Equal Opportunity Employer!

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