Benefits:

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Profit sharing

Stock options plan

Vision insurance

Parental leave

COMPANY OVERVIEW

AvAirPros is an aviation consulting firm headquartered in Naples with 300+ professional staff located at over 40 airports across the country. We help build and manage airports for our airline clients. Airports like Orlando and Fort Lauderdale, Atlanta and Austin, Los Angles and LaGuardia. And airlines like Delta, United, and Southwest. AvAirPros is recognized for its strong collaborative culture that provides our professional staff with a high degree of independence and responsibility, leading to professional and personal growth opportunities.

The Corporate staff located in Naples is composed of leadership as well as support functions including accounting, accounts payable, accounts receivable, payroll, human resources, recruiting, business analysis, and information technology.

AvAirAPros values professionalism, integrity and honesty. Our recruiting philosophy is “hire to retire” and employee retention is high. Since many of the administrative functions and responsibilities overlap, the Naples staff work together in a team approach, collaborating closely to achieve an efficient and enjoyable work environment.

OVERVIEW OF WHAT YOU'LL DO

As the Payroll and Accounting Specialist, you'll be responsible for the timely and accurate processing of AvAirPros’ monthly and bi-weekly payroll in Workday through ADP. Monthly payroll includes approximately 250 staff; bi-weekly payroll is approximately 50 staff.

Other responsibilities are employee expense report processing in Workday and maintaining Company stock ownership ledgers in Excel.

This role requires expertise, diligence and attention to detail and close coordination with accounting, human resources, recruiting, business analysis and other groups to ensure completeness and accuracy. In this role, you have direct dealings with corporate management and employees nationwide.

SPECIFICALLY WHAT YOU'LL DO

Gather and compile all necessary information for payroll each month including salary changes, hours worked for by-weekly employees, profit sharing awards, employee withholding requests, Workers Comp rate changes, benefits cost changes, etc.

Be or become proficient at operating the AvAirPros Workday payroll business processes

Develop and maintain a working relationship with ADP

Become proficient at operating the AvAirPros Workday expense report business processes

Coordinate, interface and follow-up with employees who need to correct their expense reports

Interface with accounting to ensure employee expense reimbursement is accomplished in a timely manner

Ensure that complete expense report data is available in a timely manner for monthly client invoicing

Develop working knowledge of Corporate Accounting terminologies, procedures and practices in Workday

Coordinate stock ownership changes with human resources

Update ownership stock ledgers and confirm revisions with accounting

Distribute stock ledgers and ownership reports monthly

Prepare payroll, reimbursed expenses, stock ledgers and/or Ownership reports as requested for management

YOUR SKILLS AND EXPERIENCE

3-5 years of multi-state payroll processing experience preferred

1-3 years of Workday and ADP experience preferred

Knowledge of employer and employee payroll tax requirements

Knowledge of accounting practices and procedures

Proficiency in Microsoft Office, with advanced Excel skills

Can not emphasize the importance of Excel skills enough

Also can not emphasis the preference for experience with Workday and ADP enough

Strong customer service-oriented attitude

Self-driven with the ability to work in a dynamic work environment

YOUR QUALIFICATIONS

BA/BS in Accounting is required

WHAT WE OFFER YOU

Employer paid Medical, Dental, Rx insurance plus Short and Long-term Disability insurance and Long-term care insurance for employee

Employer funded Health Reimbursement Account (HRA) monthly

401(k) with $5000 match PLUS a safe harbor contribution

Paid time off: Vacation, Holidays, Sick Leave

Position is eligible for annual performance awards

Company ownership opportunities are available

AvAirPros is an Equal Opportunity Employer; we embrace and celebrate diversity and are committed to maintaining an inclusive work environment for all including minorities/women/veterans/disabled/lgbt.