Benefits:
401(k)
Health insurance
Paid time off
Job Summary
We are seeking a detail-oriented and dependable Payroll & Administrative Specialist to manage multi-state payroll for Nevada and Arizona employees, while also providing essential administrative support. This role requires strong knowledge of payroll compliance, organization, confidentiality, and the ability to manage multiple priorities accurately.
Payroll Responsibilities (Multi-State: NV & AZ)
Process weekly and/or bi-weekly payroll for Nevada and Arizona employees (hourly and salaried)
Ensure accurate calculation of wages, overtime, PTO, bonuses, and deductions across both states
Apply correct state-specific wage laws, including:
Nevada meal/rest periods, overtime, and final pay rules
Arizona minimum wage, overtime, and federal FLSA break standards
Review and approve timecards; resolve discrepancies prior to payroll submission
Process new hires, terminations, and final paychecks in compliance with NV and AZ laws
Administer garnishments, child support orders, and wage deductions across jurisdictions
Maintain payroll records in compliance with state and federal retention requirements
Coordinate payroll tax filings and reporting for NV & AZ, including year-end W-2 processing
Respond to employee payroll inquiries professionally and timely
Maintain strict confidentiality of payroll and employee information
Administrative Responsibilities
Provide general administrative and office support to management and operations
Assist with onboarding paperwork and employee file maintenance (multi-state compliance)
Maintain organized digital and physical employee and payroll records
Answer and route phone calls and emails professionally
Assist with scheduling, calendar coordination, and internal communications
Prepare basic payroll, labor, and administrative reports
Support invoicing, expense tracking, and data entry as needed
Order office and janitorial supplies and track inventory
Assist with audits, licensing, and compliance documentation
Qualifications
Payroll experience required (multi-state payroll experience strongly preferred)
Working knowledge of Nevada and Arizona wage & hour laws
Experience with payroll systems such as ADP, Paylocity, Paycom, or QuickBooks Payroll
Proficient in Microsoft Excel and payroll reporting
Strong attention to detail and organizational skills
Ability to handle confidential and sensitive information
Strong communication and problem-solving skills
Requirements
Authorized to work in the United States
Ability to manage payroll compliance across multiple states
Employment is at-will in accordance with Nevada and Arizona law
Background check may be required, consistent with applicable regulations
Drug-Free Workplace
This company maintains a Drug-Free Workplace. Employment may be contingent upon successful completion of a pre-employment drug screening and may include random testing in accordance with company policy and applicable law.
Work Environment
Office or hybrid environment
Standard business hours, with increased workload during payroll cycles
Computer-based role requiring prolonged sitting and screen time
Equal Employment Opportunity
We are an Equal Opportunity Employer and comply with all applicable Nevada, Arizona, and federal employment laws. Employment decisions are made without regard to race, color, religion, sex, gender identity, sexual orientation, age, disability, national origin, or any other protected status.
Why Work With Us
Competitive compensation
Stable, professional work environment
Clear processes and expectations
Supportive leadership and team collaboration
Opportunity to grow with a multi-state organization