Job Description

As a Payroll Specialist, you will play a key role in collaborating with internal customers to deliver a seamless payroll experience. You’ll be responsible for processing multiple payroll groups monthly (including remote employees), reviewing payroll records, calculating wages, and handling employee payments with accuracy and confidentiality, all while providing outstanding customer service. In this fast-paced and agile environment, your proactive approach and attention to detail will help resolve payroll inquiries and drive process improvements. If you’re self-motivated, thrive on building relationships, and are passionate about operational excellence, we invite you to join our team.

Responsibilities:

• Funding and process and audit high-volume, multi-state payrolls for exempt and nonexempt employees on a bi-weekly basis, including terminations and final pay calculations.
• Ensure compliance with changing federal, state (with a focus on California), and local payroll regulations, tax requirements, and company pay policies.
• Manage data security and confidentiality of sensitive employee information, integrating data from multiple sources and handling remote workers.
• Review wage calculations, audit reports, and make necessary adjustments to prevent payroll errors.
• Track and process leave of absence (LOA) and calculate supplemental pay.
• Initiates stop payments, direct deposit reversals, and process garnishment payments.
• Prepare monthly journal entries for payroll and tax adjustments/payments, fund payments, and complete quarterly workers’ compensation reporting.
• Respond to payroll inquiries, providing high-level customer support and service to employees and management.
• Prepare reports and analytics for leadership, audits, and support year-end activities including W-2 processing and tax filings.

Qualifications

• Minimum of 3+ years payroll experience, including multi-state processing; strong knowledge of California payroll laws and regulations. Bachelor’s’ degree preferred; CPP/FPC certification a plus.
• Proficiency in a payroll platform required, preferably UKG a plus.
• Demonstrated ability to manage confidential information with excellent judgment and discretion.
• Strong analytical, problem-solving, and research skills; ability to apply documented rules and instructions independently.
• Proficient in Microsoft Excel and other MSFT Office applications required.
• Excellent communication and interpersonal skills, with a positive attitude and flexibility.
• Ability to work effectively in a fast-paced, dynamic, and ambiguous environment, prioritizing assignments as needed.
• Understanding of payroll processing within a shared services environment.
• Self-motivated to learn new processes and stay current on payroll practices; adaptable to changing business needs.

Additional Information

Req#2229; #LI-CB1

The expected salary for this position is $73,400.00 - 117,490.00.

At KIOXIA, we value the following:

• Investment in you
  • Offering opportunities for career growth and personal development training
• Open-minded management
  • Empowering employees by listening and responding to ideas, issues, and approaches
• Flexible work-life balance
  • Offering a generous PTO allotment, holiday shutdown, and flexible work options
• Diversity of cultures, perspectives, backgrounds and experiences of all our team members
  • Through our diversity, equity and inclusion initiatives, our focus is to strengthen our company culture to create more inclusion and belonging for all
• Benefits for our team members
  • Excellent medical and non-medical benefits, 401(k) matching, pet insurance

KIOXIA America, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.