Payroll & Benefits Specialist - Hillsboro

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TVW

Payroll & Benefits Specialist - Hillsboro

Hillsboro, OR
Full Time
Paid
  • Responsibilities

    TVW, Inc. is a non-profit organization that was founded in 1967 by Hildah Highbe, a former special needs teacher. Her vision was to provide a program that would enable adults with disabilities to achieve their full potential and make meaningful contributions to society. Today, we continue to pursue that mission by providing person-centered supported employment supports.

    We have two divisions at TVW. My Path 2 Work and Sustainable Cleaning Systems.

    My Path 2 Work: Provides employment services to job seekers with disabilities that help them identify career paths suited to their interests, talents, and abilities.

    Sustainable Cleaning Systems: Sustainable Cleaning Systems has supported work opportunities for individuals with disabilities in Oregon for 20 years by providing janitorial, hard floor & carpet cleaning positions. We work with more than twenty government-based agencies to provide a full range of janitorial cleaning, carpet extraction, and hard floor services in over 150 facilities including general office, courts, library buildings, police departments, fire buildings, private sector customers and non-profits.

     

    Hours: Monday — Friday, 9:00a-5:30PM in Hillsboro, OR and occasionally in Portland (Flexible, some evenings and weekends may apply)

    Wage: $25.00 - $27.00 hourly, Based on Experience & Certifications

    Benefits:

    • 90% of medical benefits are paid by the employer
    • 100% of dental benefits are paid by the employer
    • 4% 401(k) matching
    • Vacation

    Position Description: The Payroll and Benefits Coordinator will perform administrative tasks and services to support effective and efficient operations of the human resource department. This person will process bi-weekly payroll and ensure pay is processed on time, accurately, and in compliance with government regulations. They will maintain employee time records. They will assist employees with benefits enrollment and questions, verify insurance billing, maintain employee databases and files, and ensure compliance with required benefit notices. They will work collaboratively with all departments within TVW, e.g., Sustainable Cleaning Systems, Career Development, and Administration.

    Duties/Responsibilities:

    • Maintains accurate and up-to-date human resource files, records, and documentation.
    • Maintains the integrity and confidentiality of human resource files and records.
    • Performs periodic audits of HR files and records to ensure that alt required documents are collected and filed appropriately.
    • Completes records, reporting, and other documentation required by federal, state, and local rules, regulations, and policies.
    • Enters, maintains, and/or processes information in the payroll system; information may include employees' hourly rates, salaries, commissions, bonuses or other compensation, paid leave and holidays, deductions and withholding, address changes, and other information.
    • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
    • Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
    • Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
    • May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
    • Assist in the development, implementation, and maintenance of programs for workforce retention, promotion and succession planning for all departments.
    • May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
    • Assists with preparation of government reports.
    • Records and processes federal and state payroll tax deposits.
    • Identifies and recommends updates to payroll processing software, systems, and procedures.
    • Administer various employee benefits programs, such as group health, flexible spending accounts, dental and vision, accident and disability, life insurance, 401(k), and wellness benefits.
    • Maintain employee benefits filing systems and ensure benefits changes are entered appropriately in the payroll system for payroll deduction.
    • Verify the calculation of the monthly premium statements for all group insurance policies and maintain statistical data relative to premiums, claims and costs. Revolve administrative problems with the carrier representatives.
    • Coordinate workers' compensation claims with third-party administrators. Follow up on claims.
    • Processes and administers all leave-of absence requests and disability paperwork: medical, personal, disability and FMLA.
    • Coordinate daily benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death Claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing.
    • Effectively interprets FMLA and ADA implications as they relate to leaves of absences/disabilities.
    • Ensures the organization’s and plans' compliance with applicable provisions of COBRA, HIPAA, and ERISA.
    • Maintains knowledge of trends, developments, and best practices in compensation and benefits administration.
    • Assists with new hire orientation for all departments.
    • Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions.
    • Conduct or assist with presentations and training related to payroll and benefits policy and procedures, as well as benefits updates and open enrollment.
    • Assists the HR department with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
    • Performs other duties as assigned by HR Director.

    Required Skills/Abilities:

    • Computer proficiency and technical aptitude with the ability to use Microsoft products, including Excel, PowerPoint, and Outlook.
    • Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
    • Extensive knowledge of the payroll functions including preparation n, balancing, internal control, and payroll taxes.
    • Extensive knowledge of employee benefits and applicable laws.
    • Excellent verbal and written communication skills.
    • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomatically.
    • Excellent organizational shifts and attention to detail.
    • Ability to maintain confidential information.
    • Ability to speak Spanish is preferred.

    Education and Experience:

    • High school diploma or equivalent required.
    • Prior related payroll and benefits experience preferred.
    • SHRM CP or SHRM-SCP preferred.