Department: Finance

Reports To: Payroll Supervisor

Wage Range: $24 - $28 an hour

Job Summary

The Payroll Coordinator will be responsible for assisting with payroll administration, processing payroll, and ensuring compliance with payroll taxes and payroll services. Day-to-day tasks will include managing employee timecard exceptions, maintain payroll records, and responding to payroll-related inquiries.

Essential Functions

• Responsible for front line payroll working with Specialists and Pegasus’ Outsourced PEO (Professional Employer Organization
• Manages/oversees all timecard corrections for Frontline and Administrative employees
• Assist with payroll reporting.
• Assist with Form W4 and other tax document updates
• Reviews and processes training hours
• Maintains current knowledge of applicable state and federal wage and hour laws
• Stays current on payroll systems to achieve alignment with HR benefits and other related and to ensure effective accounting support
• Ensures strict confidentiality of financial records, employee information, and payroll data
• Responsible for filing of all payroll documents
• Maintenance of employee records in all systems
• Other duties as assigned

Requirements

• No experience required, 1 - 2 years of specialized payroll experience preferred.
• Working knowledge of CA payroll laws.
• Must be able to work onsite 5 days a week (Monday-Friday)
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills in English and Spanish.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Must successfully pass a background check and provide proof of work authorization and complete an I-9 and E-Verify process.