Job Description

The Payroll & HR Systems Specialist manages multi-state payroll and HRIS administration to ensure accurate pay, tax compliance, and seamless data integration across HR, timekeeping, and finance. The role also supports payroll-related benefits and requires experience with platforms like Ceridian Dayforce, Paylocity, and multi-state compliance, including California wage and hour laws.

** What you're responsible for:**

• Processing multi-state biweekly payroll, including audits, off-cycle runs, reversals, and adjustments, while ensuring compliance with federal, state, and local regulations.
• Administering HRIS (Dayforce) by configuring security roles, workflows, pay rules, and integrations; troubleshooting issues and training users on system functionality.
• Reconciling benefit deductions, validating carrier invoices, and resolving discrepancies; managing life-event changes and maintaining accurate enrollment data.
• Overseeing 401(k) plan compliance, coordinating enrollments and contributions, and supporting audits and participant transactions in partnership with plan administrators.
• Executing payroll accounting tasks, including general ledger postings, reconciliations, journal entries, and preparing quarterly/annual tax filings (Forms 940, 941, W-2).
• Auditing payroll and benefits data, monitoring exception reports, and implementing process improvements and system enhancements to ensure accuracy and efficiency.

Qualifications

_ To join our team:_

• You have 5–7 years of experience in payroll processing, HRIS administration, and benefits management, plus 2–3+ years of hands-on HRIS configuration, security, and integrations.
• You are proficient in Ceridian Dayforce and/or Paylocity, with a proven track record of implementing and optimizing payroll and HRIS systems.
• You have expertise in multi-state payroll compliance, tax filings, and labor law regulations, along with strong knowledge of ERISA, IRS, and Department of Labor standards.
• You have experience in benefits administration, retirement plan management, and payroll integration with carrier portals and vendor systems.
• You are analytical, detail-oriented, and highly organized, with strong problem-solving and communication skills to manage multiple priorities and maintain confidentiality.
• You have advanced proficiency in Microsoft Office (Excel, Word, Outlook); a CPP certification and related degree are preferred.

Additional Information

** What we offer:**

• A competitive wage ($85,000-$95,000 annually) vacation, benefits and a 401(k) matching program

• Annual AIM tuition scholarship program up to $8,500 per eligible dependents

• The tools and support needed to be successful in your career and professional development

• A dynamic & rewarding work environment that is also a lot of fun!