Benefits:

Dental insurance

Health insurance

Training & development

Vision insurance

Wellness resources

Job Title: Payroll Specialist

Reports to: Director of Human Resources and CFO

Job Purpose:

The Payroll Specialist independently processes bi-weekly payroll for several locations. This individual will serve as a go-to resource for managers reviewing and approving employee hours, and for employees with payroll related questions or concerns. In addition, the Payroll Specialist is an integral part of the HR, Accounting and Payroll team, and participates in strategies and operational improvements to improve efficiency.

Duties & Responsibilities:

Process full cycle payroll for multiple locations using R365/APS Payroll Software

Reconcile payroll reports from POS and APS prior to transmission and validate confirmed reports.

Maintain payroll records and reports for bi-weekly, quarterly, and year end reconciliations

Oversee the tracking of labor for job costing

State and Federal Tax deposit Reconciliations

Quarterly tax filing by APS

Annual tax filing including reconciliation (W-4, W-2)

Accurate response to requests for information from federal and state agencies

Payroll compliance and audits

Garnishment administration and payments to the appropriate agencies

Manage workflow to ensure all payroll transactions are processed accurately and timely.

Process employee payroll changes such as retro and bonus payments, tax withholding changes, time off requests, etc.

Process final pay for terminating employees, including calculation and payout of unused vacation time, and ensuring accurate and adequate documentation.

Maintain current knowledge of applicable state and federal wage, hour and tax laws

Troubleshoot and resolve all payroll related issues.

Additional duties as assigned under management’s discretion

Working Conditions and Expectations:

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones. This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. required to be available to work evenings and weekends as job duties demand. Little travel is expected for this position.

Qualifications:

Proficient in Excel and basic accounting knowledge

Confident, assertive when needed, detail-oriented and extremely organized

Discretion regarding confidential information

Effective communication skills and ability to independently resolve employee issues regarding paychecks and making appropriate decisions

Ability to follow and understand directions and follow procedures consistently

Ability to learn quickly and make decisions in a fast-paced environment with changing information

Ability to independently and accurately complete special projects to completion

Ability to reach out to management, partners, and employees to get information needed to complete the task at hand

Ability to handle multiple priorities and switch tasks quickly and a “team player” attitude a plus

Physical Requirements:

The employee must occasionally lift and/or move up to 20 lbs., while performing the duties of this job, the employee is required to sit for long periods of time and occasionally stand, walk, use hands and fingers, handle or feel, reach with hands and arms, climb or balance, stoop, knee, crouch or crawl, talk and hear.

Direct Reports:

This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.

This job description is not all inclusive and may be modified based on business needs. The management reserves the right to make updates and changes to this job description as seen fit for the best interest of the restaurant, employees and guests.