Are you someone who thrives on organization, accuracy, and working behind the scenes to keep things running smoothly? Witham Family Hotels is seeking a detail-oriented and motivated Payroll Specialist to join our Accounting team in a full-time, year-round role.

In this position, you'll play a critical role in supporting payroll operations across our hotel properties, working with complex data, detailed spreadsheets, and multiple systems. This role is ideal for someone who enjoys working with numbers, learning systems deeply, and being a dependable resource for both employees and leadership—especially during our busiest seasonal transitions.

At Witham Family Hotels, we are dedicated to creating exceptional experiences for our guests while fostering a supportive, family-like workplace for our team. Proudly recognized as one of the Best Places to Work in Maine since 2022 and an Inclusive Workplace, our core values of kindness, respect, inclusion, empowerment, excellence, integrity, and family, guide everything we do.

We are an equal opportunity employer and believe our strength lies in our differences.

Position Details:

• Schedule: Full-Time, Year-Round

• Department: Accounting / Payroll

• Shifts: Vary but will primarily be weekdays.

Key Responsibilities:

• Learn and audit Bar Harbor Inn daily audit paperwork across multiple systems, including Book4Time, Opera, Symphony, Shift4, Heartland, GiftUp, and Stripe

• Process and audit imported data in complex Excel worksheets, ensuring accuracy across multiple interconnected spreadsheets

• Process payroll weekly using UKG software (multiple modules) and related Excel worksheets

• Continue to learn and apply payroll-related policies, procedures, and employment laws

• Guide the onboarding payroll processes, including high-volume seasonal hiring and rehires (300+ employees), with a focus on H-2B program requirements and reimbursements

• Initiate & generate data for annual payroll processes such as:

  • Annual pay increases (March/April)

  • End-of-season bonuses

  • Seasonal employee separations, including PTO payouts, H-2B reimbursements, and housing deposit returns

• Complete required quarterly and annual payroll verifications, including 941s and W-2s

• Assist with backend payroll reporting in UKG for HR and leadership requests

• Collaborate with department managers across properties to support payroll accuracy and communication

• Take on additional payroll- and accounting-related tasks as needed

Skills & Qualifications:

• Basic payroll processing experience preferred, but not required

• Excellent working knowledge of Excel is required (comfort with detailed, data-heavy spreadsheets)

• Experience with UKG and/or Sage 50 software is a plus

• Highly detail-oriented with strong organizational skills

• Patient, reliable, and able to multitask in a high-volume environment

• Strong problem-solving abilities and willingness to learn complex processes

• Self-starter who can work independently and as part of a team

• Demonstrates honesty and integrity at all times and upholds company core values

Amazing Benefits and Perks:

• PTO (Paid Time Off): Earn up to 136 hours in your first year (prorated based on hire date). The longer you're with us, the more you earn
• Health Insurance: Multiple Aetna plans, with 80% of the cost covered, including family options
• Dental and Vision Insurance: Our dental plan is a gem—up to 4 cleanings a year and more. We pay 80% of the cost. Vision insurance also available
• 401(k) Plan: Up to 4% company match
• End of Season Bonus
• Heating Savings Program: Partnership with Irving and Dead River—save on heating oil and propane
• Core Values Program: Earn points toward branded swag
• Life Insurance & AD&D: We cover the first $10,000, with additional voluntary coverage available
• Short-Term Disability: Provided at no cost
• Referral Bonus: Up to $1,000 per new full-time employee you refer
• Discounts: Hotel stays, dining, and spa services at our properties and select New England Inns & Resorts collection hotels
• Employee Recognition Programs
• Employee Assistance Program (EAP): Free and anonymous counseling services
• Employee Relief Fund: Financial support for unexpected situations, mostly funded by our awesome teammates
• Annual Flu Shot Clinic
• Witham Family Hotels Gala: An annual event that recognizes YOU
• Community Giving: The Witham Family Hotels Charitable Fund has donated over a million dollars to local organizations

Performance Measurement:

Success in this role will be measured by accuracy, timeliness of payroll processing, ability to manage complex data, compliance with payroll regulations, and positive collaboration with internal teams.

If you enjoy working with numbers, take pride in accuracy, and want to be part of a supportive team where your work truly matters, apply today to join Witham Family Hotels as a Payroll Associate.