Job Title: Legal Secretary

Location: New York City, NY

Position Type: Full-Time

About Us: We are a distinguished law firm based in New York City. Our team of skilled professionals is committed to providing exceptional legal services and fostering a collaborative work environment. We are seeking a dedicated Legal Secretary to support our attorneys and ensure the smooth operation of our office.

Job Description:

Role Overview: The Legal Secretary will provide high-level administrative support to attorneys and legal staff. This role requires a detail-oriented individual with strong organizational skills and a thorough understanding of legal procedures. The ideal candidate will be adept at managing multiple tasks, maintaining confidentiality, and ensuring efficient office operations.

Key Responsibilities:

• Document Management: Prepare, proofread, and format legal documents, including pleadings, motions, and correspondence. File and organize legal documents and case files both electronically and in physical format.
• Scheduling: Manage attorneys' calendars, schedule meetings, court appearances, and depositions. Coordinate travel arrangements and handle logistical details as needed.
• Client Interaction: Serve as a point of contact for clients, scheduling appointments, handling inquiries, and relaying information to attorneys. Maintain a professional and courteous demeanor in all client interactions.
• Case Management: Assist with case preparation by gathering, organizing, and summarizing case materials. Track deadlines and manage case files to ensure timely completion of tasks.
• Administrative Support: Perform general office duties, including answering phones, managing email correspondence, and maintaining office supplies. Assist with billing and timekeeping as required.
• Legal Research: Conduct preliminary research and gather information relevant to case preparation and legal proceedings. Support attorneys with trial preparation and document discovery.

Qualifications:

• Education: High school diploma or equivalent; an associate's degree or specialized legal secretary certification is preferred.
• Experience: Minimum of 3 years of experience as a legal secretary or in a similar administrative role within a law firm or legal setting.
• Skills: * Proficiency in legal terminology and procedures. * Strong typing and transcription skills with a high degree of accuracy. * Excellent organizational and time-management abilities. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal management software (e.g., Clio, LexisNexis). * Exceptional communication skills, both written and verbal. * Ability to handle sensitive and confidential information with discretion.

Work Environment:

• Full-time position with standard office hours. Occasional overtime may be required based on workload.
• Fast-paced office environment with a collaborative team atmosphere.

Compensation:

• Competitive salary based on experience and qualifications.
• Comprehensive benefits package including health insurance, retirement plans, and paid time off.