Peninsula Covenant Church is a dynamic, fast-moving church in Redwood City. Healthy and successful team members are those who are flexible, constantly open and able to change, and take initiative to creatively solve problems. We actively cultivate a culture of collaboration, creativity, and kindness in our team and across all PCC teams. Team members need the skills below in order to thrive in the PCC work culture.

VISION OF PCC

To empower generations to passionately follow Jesus one person at a time.

JOB POSTING SECTION

PRINCIPLE OBJECTIVE

Provide administrative and clerical support for the Adult Ministry team. Manage adult members within the church database and provide regular reporting to the Adult Team. This position will support various main office functions including: preparing correspondence, answering phones, monitoring office inventory and ordering supplies, maintaining calendars, and various other assignments as needed. Ensure communication across departments and to the congregation.

PRINCIPLE WORKING RELATIONSHIP

This position reports to the Adult Ministry Pastor. The position interfaces with all ministries throughout PCC and has interaction with church members, volunteers, and the broader community.

SUMMARY OF RESPONSIBILITIES

Database records maintenance, support, and training.

Manage inter-department and volunteer communication

Departmental calendaring and coordination

Maintains meeting space, offices and storage. Ensure necessary supplies are available.

Provide administrative support in the following areas:

Event planning support that could be similar to including promotion, registration support, facilities or rentals communication, and budget tracking.

Weekly support for department leads for facilities and calendaring purposes

Support staff for use of technology for Check-In Systems, reports and PCO resources

Support for department leads to help communicate items to appropriate teams at PCC

Support Adult Ministry external communications with coordination, design and support.

Manage email and mail communication from Adult Ministries to volunteer teams, the congregation at large, and outside groups/individuals.

Oversee and provide for the production of internal and external publications for Adult Ministries. Create and maintain templates, forms, and procedures for regular and special communications.

Provide administrative support for the Adults Pastor in the following areas:

Track purchases and prepares expense reports; support budget development

Manage attendance tracking data

Prepare agendas and handouts for events

Track volunteer availability and scheduling

Ensure welcoming environment for volunteers

REQUIRED SKILLS AND ABILITIES

Strong verbal and written communication skills.

Excellent interpersonal skills.

Ability to effectively interact with the Church community and staff members

Strong organizational skills and attention to detail.

Adaptability and quick thinking abilities.

Time management skills with a proven ability to meet deadlines.

Ability to prioritize tasks.

Ability to act with integrity, professionalism, and confidentiality.

Proficient with Mac, PC, Google Calendar/Docs/Sheets, and MS office software.

EXPERIENCE/EDUCATION

Mission minded faithful follower of Jesus

Bachelor’s degree desired

Previous successful experience in an office environment

Experience in a church, school or community setting is highly preferred

PHYSICAL REQUIREMENTS

Extensive walking on 14 acre campus, including stairs required

Must have a clean, current DMV record

Must be able to lift, transport and set up equipment up to 20 pounds

Provide a DOJ background clearance

Must adhere to and model PCC’s Safe Church policies

WORKWEEK

This job is part-time with an average of 20 hours per week.

This position is primarily a weekday job, however, occasional weekend, evening and holiday work is expected.