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Receptionist

People Performance Resources

Receptionist

Dallas, TX
Full Time
Paid
  • Responsibilities

    Downtown Dallas, Inc. (DDI) is the principal advocate, champion, and steward of Downtown Dallas.  The purpose of the RECEPTIONIST position is to provide overall coordination and oversight of front and back office administrative activities and to ensure the administrative needs of the senior leadership team are met.

    JOB DUTIES AND RESPONSIBILITIES

    • Manages the company's lobby area, handling all calls and visitors with grace, sophistication, and professionalism.
    • Manages office conference room and virtual meeting calendars and manages various meeting/in-office event coordination and preparation, as needed.
    • Records minutes and assists with preparation for board meetings
    • Assists in efforts to plan team building and educational events and activities, including holiday parties, birthdays, etc.
    • Provides general administrative support as needed for management and Field Teams staff including catering, printing, copying, audio-visual, etc. for meetings., ordering supplies, etc.
    • Processes invoices and assists with Accounts Payable and Accounts Receivable duties.

    QUALIFICATIONS

    • Ability to communicate with all levels of management.
    • Excellent, and thoughtful, verbal and written communications skills.
    • Ability to maintain confidentiality of sensitive information.
    • Proficient computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheets, graphics, etc.
    • Experience in Microsoft Office applications; Word, Excel, Outlook, PowerPoint, Visio, Publisher.
    • Actively listens to others, asks questions to verify understanding, and uses tact and consideration when delivering feedback to others.
    • The ability to address employee concerns/issues in an appropriate and timely manner.
    • Identifies and resolves issues timely by gathering and analyzing information skillfully.
    • Follows detailed procedures to ensure accuracy in the entry and reporting of data/information.
    • Demonstrates upmost level of integrity in all instances and shows respect towards others and towards company principles.
    • Demonstrates ability to make independent and sound decisions in all situations.

    EDUCATION AND EXPERIENCE

    • Minimum of three years of related experience.
    • High School Diploma Required.

    WORK HOURS

    • Normal schedule – Monday - Friday, 8:30am -5:30pm; extended hours as necessary.

    To learn more about DDI, please visit their website: https://downtowndallas.com/

    No agency or third-party candidates will be considered for this position. No phone calls please.