Our client, a highly respected family in our business community, are currently seeking a dynamic, proactive, thoughtful, and responsible PART-TIME PERSONAL ASSISTANT. This valuable member of the team will provide high-quality administrative support and be a right-hand partner to the matriarch of the family.
Fundamentally, to be successful in this role, the ideal candidate will have an impeccable, proven track record of accountability, discretion and experience supporting a highly respected family. Must haves are: keen sense of anticipation, superb communication skills, reliability, a strong commitment to go above and beyond, have a “can do” attitude, excellent interpersonal skills and the passion to quickly learn how to earn the trust of the family.
RESPONSIBILITIES
- Coordinate and track payments for items, services, and contributions
- Responsible for maintaining the household bills and provide reminders on due dates
- Reconcile bank statements each month
- Prepare and adhere to all tax documents and deadlines
- Manage employer's personal calendar, contacts, mail, email, and phone messages
- Liaise with staff and suppliers
- Take memos, maintain files, and organize, photocopy, fax, and collate documents as needed
- Reminding the employer of important deadlines
- Schedule and coordinate appointments and/or social events
- Manage and maintain inventory list of supplies
- Arrange travel, accommodations, itineraries, and all correspondence related to arrangements needed
- Support family with entertaining logistics/needs
- Perform other duties as assigned
MINIMUM QUALIFICATIONS AND EXPERIENCE
- Exceptional verbal, written, and presentation skills
- Superb ability to organize, multitask and prioritize
- Extreme attention to detail and excellence
- High sense of urgency and initiative
- Excellent interpersonal skills and the ability to build internal and external relationships
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Able to handle confidential information with discretion
- Proficient in Microsoft Office Suite
EDUCATION
Bachelor's Degree required with a minimum of five years of experience providing exceptional executive assistance in a family environment.
Desired hours: 9:00 – 3:00 pm, Monday, Wednesday, Friday
No agency or third-party candidates will be considered for this position. No phone calls, please.