Position Overview

The Per Diem Compliance Specialist performs key administrative functions, including gathering, organizing, and maintaining electronic files, providing onboarding assistance to employees, and overseeing compliance within onboarding and payroll systems. This role ensures that all per diem processes align with company policies, contractual requirements, and industry standards.

Key Responsibilities

• Assign employees to the appropriate per diem checklists, agreements, and guidelines in accordance with company policies and contract requirements.

• Review employee eligibility for per diem based on internal policy and site-specific contract terms.

• Monitor compliance with per diem policies throughout employee assignments, documenting and resolving discrepancies as needed.

• Provide employees with clear guidance and training on per diem policies and procedures.

• Review and interpret contractual obligations to ensure alignment with per diem practices.

• Partner with management to evaluate, update, and implement best practices as per diem requirements evolve.

• Collaborate with HR, Finance, and site leadership to ensure consistent policy application and smooth workflow for per diem tracking, reporting, and reimbursement.

• Maintain accurate records of per diem eligibility, agreements, and supporting documentation for audit and invoicing purposes.

• Identify and recommend process improvements to enhance compliance and reduce risk.

• Perform other related duties as assigned.

Required Skills & Abilities

• Excellent time management skills with a proven ability to meet deadlines.

• Comfortable with ambiguity; able to adapt to changing business needs.

• Strong analytical and problem-solving skills.

• Exceptional attention to detail and organizational abilities.

• Strong customer service mindset with the ability to communicate effectively.

• Ability to maintain confidential information.

• Proficiency in Microsoft Office Suite and Adobe programs.

• Ability to prioritize and multitask in a fast-paced environment.

• Must hold a valid driver’s license and maintain a clean driving record.

• Willingness to complete and pass all pre-employment screenings, including background and substance testing.

Education & Experience

• High school diploma or GED required.

• 3–5 years of experience in HR onboarding required.

• 1+ year of general HR knowledge preferred.

• Prior experience in construction, power generation, or utility services preferred.

Physical Requirements

• Primarily sedentary work involving prolonged periods of sitting and computer use.

• Frequent talking, hearing, and repetitive motions; occasional walking, standing, reaching, pushing, pulling, and lifting (up to 15 lbs).

• Close visual acuity required for data entry and detailed review.

• Travel up to 5% for occasional meetings or training.