Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Parental leave

Training & development

Vision insurance

Wellness resources

Position Summary

The Permitting Specialist is responsible for conducting site assessments and managing the research, preparation, and submission of permits, licenses, and related documentation for sign system projects. This role ensures compliance with all applicable municipal, county, and landlord regulations while coordinating with internal teams, vendors, and stakeholders to secure necessary approvals prior to project execution.

Key Responsibilities

Conduct comprehensive site due diligence, including research of zoning regulations, municipal codes, permitting processes, and associated fees

Identify applicable jurisdictions, overlay districts, and property ownership details

Review landlord and developer criteria, tenant requirements, and approval processes

Analyze construction documents to verify compliance with sign regulations, including size, placement, setbacks, and design specifications

Prepare detailed Site Assessment Reports (SARs) including regulations, application forms, site plans, maps, and fee summaries

Distribute SARs to internal teams, clients, landlords, architects, and other stakeholders

Coordinate with installation vendors and provide necessary documentation for permit acquisition

Collaborate with third-party engineering firms when required to meet municipal standards

Prepare and submit permit applications and supporting documentation; track and follow up to ensure timely approvals

Communication with sales team/project management team and clients regarding permitting and code related aspects of projects

Reviewing all signage SAR’s and crosscheck with national accounts to ensure timelines and all SAR requests are accounted for.

Attend K.O. off meeting when required

Attend variance hearings via zoom/in person when ADCON required presence is needed

Managing permitting specialty projects assigned by Sales Manager and/or Account Manager as needed example: window wraps for national rollouts

Address requests from PM department for additional information or requirements such as ALTA surveys for installations

Process purchase orders related to permitting through the company ERP system

Maintain accurate project records and documentation throughout the permitting lifecycle

Additional Responsibilities

Maintain a safe, organized, and professional work environment

Support team objectives and contribute to overall business success

Adhere to all company policies, procedures, and safety standards

Core Competencies

Strong attention to detail and accuracy

Excellent organizational and time management skills

Ability to manage multiple projects and deadlines effectively

Strong written and verbal communication skills

Problem-solving and analytical thinking

Qualifications

Required:

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Strong research, analytical, and problem-solving skills

Ability to read and interpret technical documents, plans, and regulations

Effective multitasking and time management skills

Preferred:

Experience in permitting, zoning, or the sign/construction industry

Familiarity with municipal codes, zoning laws, and permitting processes

Experience working with ERP or project management systems

Physical Requirements

Prolonged periods of sitting and working on a computer

Occasional standing, walking, bending, reaching, and handling materials

Ability to communicate effectively and maintain visual focus (close and distance vision)