Job Summary

We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.

Responsibilities

Executive Support

Manage and maintain calendars, appointments, and meetings

Coordinate travel arrangements, flights, hotels, and itineraries

Track deadlines, projects, and follow-up items

Organize emails and prioritize communications

Assist with document preparation and organization

Schedule business meetings and conference calls

Help coordinate special events, trainings, and business functions

Personal Assistance

Manage personal appointments (medical, beauty, wellness, etc.)

Coordinate family schedules and activities

Run errands as needed

Arrange reservations and travel plans

Assist with gift purchasing and special occasions

Keep household calendars organized

Household Management

Grocery shopping and inventory management

Organize pantry, refrigerator, closets, and storage areas

Coordinate home maintenance and vendor appointments

Ensure household supplies remain stocked

Assist with household projects and organization

Coordinate vehicle maintenance and other personal errands

Ideal Candidate

Extremely organized and detail-oriented

Professional, discreet, and trustworthy

Excellent communication skills

Strong problem-solving abilities

Self-starter who requires minimal supervision

Technology savvy

Reliable transportation

Ability to manage multiple priorities simultaneously

Flexible schedule when needed

Able to maintain strict confidentiality regarding business, financial, employee, and family matters

Preferred Qualifications

Executive Assistant, Operations Manager, or Household Manager experience

Experience supporting executives, business owners, or CEOs

Strong Microsoft Office and Google Workspace skills

Project management experience

Event planning experience a plus

Confidentiality & Employment Requirements

Due to the nature of this role, the selected candidate will have access to confidential business, financial, operational, employee, and personal information.

As a condition of employment, the successful candidate will be required to:

Sign a Confidentiality and Non-Disclosure Agreement (NDA)

Sign a Non-Compete Agreement

Maintain strict confidentiality during and after employment

Successfully complete a background check

Possess a valid driver's license and maintain a clean driving record

What Success Looks Like

You are the person who helps keep my life running smoothly. You anticipate needs, solve problems before they become emergencies, and create systems that allow me to focus on leading my business, serving my team, growing my businesses, and spending time with my family.

To Apply

Please submit:

Resume

Brief introduction about yourself

Previous experience supporting executives or managing households

Three professional references

Salary request

This is more than an assistant position. I am looking for a trusted partner who can help manage the moving pieces of a growing business and busy household while maintaining the highest level of professionalism, confidentiality, and integrity.