Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Job Title: Personal/Executive Assistant
Job Overview: We are seeking a dedicated, resourceful, and proactive Personal Assistant to provide comprehensive support across a wide range of tasks. This role involves administrative assistance, household management, errands, family support, and more. The ideal candidate should be adaptable, efficient, and skilled in multitasking. You will be a key part of the team, helping manage both personal and professional needs with discretion and attention to detail.
Key Responsibilities:
o Monitor, organize, and prioritize emails.
o Draft, respond to, and manage emails on behalf of the company President.
o Flag urgent emails and ensure timely follow-up and responses.
o Assist in drafting, reviewing, and organizing contracts and agreements.
o Coordinate with legal professionals to ensure contracts are properly managed and filed on time.
o Maintain and organize important documents and files.
o Filling out check request forms, credit card authorization and working with accounting to provide detailed expenses
o Take detailed notes during meetings and provide concise meeting summaries.
o Help track and follow up on action items or deadlines arising from meetings.
o Set reminders for follow-ups and deadlines to ensure timely completion.
o Run errands, including grocery shopping at Costco or other stores.
o Make returns and exchanges as needed.
o Keep track of household supplies and ensure items are purchased in a timely and cost-effective manner.
o Drive company President to appointments, meetings, errands, and personal engagements.
o Pick up and drop off children from school or extracurricular activities.
o Assist with various family-related tasks.
o Manage household needs and appointments related to family activities.
o Assist with travel planning, including booking flights, hotels, and transportation.
o Prepare detailed itineraries and ensure all logistics are organized and confirmed.
o Handle any necessary changes or adjustments to travel plans.
o Conduct research on various topics as needed, including finding service providers, products, or solutions.
o Present well-organized findings and recommendations to help make informed decisions.
o Help with meal prepping and planning or organizing food-related errands when necessary.
o Set and manage reminders for appointments, tasks, and deadlines.
o Proactively track responsibilities and ensure all tasks are completed on time.
Qualifications:
· Proven experience as a personal assistant, administrative assistant, or in a similar role.
· Strong organizational, multitasking, and time-management skills.
· Excellent communication and interpersonal skills.
· Proficient in Microsoft Office, Google Suite, and email management systems.
· Comfortable with driving, with a valid driver’s license and a reliable vehicle.
· Clean Motor Vehicle Rerord.
· Ability to handle sensitive and confidential information with discretion.
· Strong research skills and the ability to synthesize information effectively.
· Flexible, proactive, and able to adapt to changing tasks and priorities.
Physical Requirements:
· Ability to stand, walk, and drive for extended periods.
· Ability to lift or carry light to moderate loads (e.g., shopping bags, lunch orders).
Schedule:
· Full-time or part-time hours, with flexibility based on needs.
· Occasional evening or weekend availability may be required.