The Personnel Coordinator (PC) is responsible for assisting with recruiting exempt and non-exempt positions by performing initial outreach, interview scheduling, personnel coordination with recruiters and on-site employees, and any other tasks necessary to facilitate placement activities. The PC will assume primary responsibility and facilitation of the initial outreach process and coordination with on-site. High collaboration with various stakeholders, hiring managers, on-sites, and recruiters will be required within this role.

Duties and Responsibilities

• To think, learn and adapt.
• Filter applicants and manages assessment processes.
• Coordinates and schedules phone, video, and in-person interviews.
• Provides administrative support to recruiters, sales, and office manager
• Manages new hire onboarding.
• Facilitates new hire orientation.
• Actively assists in the search and recruitment of qualified candidates to fill open positions.
• Works with manager to identify staffing needs, job specifications, job duties, qualifications, and skills.
• Reviews applications and interviews applicants to determine a suitable fit for the position and Company.
• Assists in setting up additional interviews between applicants and Customer when requested.
• Greets and assists potential clients, employees, and guests.
• Completes special projects as needed.
• Assists with payroll process to ensure efficient and accurate information and processing. Serves as back-up to Accounting for running payroll.
• Assists with coordination of events and employee activities.
• Sends emails regarding new starts, pending starts, or those clients that require additional testing.
• Daily entry in CRM/ATS/Timekeeping systems as required to track, communicate, and place clients with customers.
• Promote a robust code of ethics/code of conduct with regard to the Company's operations
• Setup and conduct pre-employment drug screens
• Monitors and follows up on callouts, including contacting applicable Customers and subsequent follow-through.
• Displays enthusiasm to understand and learn how the Company promotes and provisions its services.
• Ensures proper execution of new business initiatives.
• Documents work in an organized and effective manner
• Performs basic to intermediate problem solving related to essential functions.
• Commute to multiple job site locations as needed for coverage
• Other duties as required.

Essential Functions

• Work collaboratively to meet the Company's mission of "Getting employers and employees where they want to go."
• Responding in person and to internet inquiries via phone, email, and text.
• Assist in finding Clients for potential placement.
• Document all activities and communications with Clients and Customers
• Setting, confirming, and following up on appointments
• Learning, understanding, and following call and email scripts and all client and customer engagement processes.
• Communicate effectively with all customers and clients according to their preferred method of communication (via phone, email, or text)
• Engage selected clients to be on-boarded.
• Proactively follow-up with clients to ensure completion of the onboarding process, including entry into the payroll system, completion of pre-hire documentation, collection of verification documents and IDs, drug testing, background reports, customer required documentation, and orientation paperwork.