Benefits:

401(k)

Company parties

Competitive salary

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Training & development

Wellness resources

Perks:

Benefits Package

Competitive Salary

Professional Development Opportunities

Paid Time Off

Summary:

The HR, Payroll & Compliance Manager plays a critical leadership role in supporting the operational integrity, regulatory compliance, and workforce governance of Roots, Inc. dba Roots Through Recovery.

Operating under the direct supervision of the Director of Finance & Billing — the organization’s primary fiscal and compliance authority — this position is responsible for administering all human resources functions, overseeing payroll operations, and executing workforce-related regulatory compliance requirements.

This role ensures continuous compliance with:

Los Angeles County Substance Abuse Prevention and Control (SAPC)

DMC-ODS Provider Manual requirements

California labor laws and employment regulations

Federal and state healthcare regulations, including HIPAA and 42 CFR Part 2

Internal Roots policies, procedures, and governance frameworks

The HR, Payroll & Compliance Manager works closely with executive leadership to maintain strong internal controls, audit readiness, workforce accountability, and organizational risk management while supporting a trauma-informed and mission-driven workplace culture.

Essential Duties and Responsibilities:

Including, but not limited to, the following described duties - reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

I. Human Resources Management

· Manage all HR operations including recruitment, onboarding, orientation, and off-boarding

· Ensure proper employee classification (exempt/non-exempt, employee/contractor)

· Maintain personnel files in compliance with SAPC, county, and organizational standards

· Administer disciplinary actions, investigations, corrective action plans, and grievances

· Ensure compliance with California Labor Code, wage and hour laws, and employment regulations

· Support supervisors and leadership with HR guidance and documentation

· Maintain HR policies and procedures aligned with regulatory requirements

II. Payroll Administration

· Process end-to-end payroll for employees and independent contractors under direction of the Director of Finance & Billing

· Ensure accurate wage calculations, overtime compliance, PTO tracking, and leave administration

· Coordinate payroll tax filings, garnishments, benefits deductions, and reconciliations

· Maintain payroll documentation for audit and compliance purposes

· Assist with payroll audits and internal control reviews

· Collaborate with Finance on payroll reporting and expense tracking

III. Compliance & Regulatory Operations

· Oversee workforce compliance related to SAPC and DMC-ODS requirements, including:

o Credentialing and licensure verification

o Background checks and onboarding compliance

o Mandatory training documentation

o Personnel file audits

· Prepare for and support SAPC, DHCS, and county audits

· Assist with audit responses, corrective action plans, and follow-up documentation

· Track and manage incident reporting, grievances, and appeals

· Maintain regulatory documentation in accordance with provider manual standards

· Support implementation of internal compliance and risk management programs

IV. Training, Credentialing & Workforce Development

· Maintain training matrices and certification tracking systems

· Ensure staff meet all contractual, licensing, and training requirements

· Maintain credentialing binders and electronic audit-ready files

· Provide compliance reports to Finance and Executive Leadership

V. Risk Management & Administrative Operations

· Support incident investigations and root cause analyses

· Track corrective actions and ensure timely resolution

· Maintain documentation control systems and version management

· Support administrative workflows that protect fiscal integrity and regulatory compliance

Education:

Bachelor’s degree in Human Resources, Healthcare Administration, Business Administration, or a related field required

Professional Experience:

1. Minimum five (5) years of progressive HR experience in healthcare or behavioral health.

2. Demonstrated experience administering payroll systems.

3. Experience working in Medi-Cal, SAPC, or county-contracted programs strongly preferred.

4. Experience supporting audits and regulatory reviews highly desirable

Certificates, Licenses, Registrations

1. HR certification (PHR, SHRM-CP, SHRM-SCP) preferred.

2. Knowledge of SAPC/DMC-ODS workforce compliance requirements strongly preferred.