Job Description

PharmalytIQ is a business intelligence and consulting company headquartered in New York, NY. www.pharmalytiq.com.

Position Overview

Primary responsibility is to safeguard company assets through proper controls, reporting, and practices. Directs the accounting and control functions and reports. Prepares the monthly financial results.

Job Tasks

• Assists in preparation of site financial reports within the appropriate time frame established by management. Reports to include all internal and external financial summaries, including monthly reports to Corporate and coordination of the annual consolidated audited statements.
• Responsibilities include preparation and posting of journal entries, analysis, reconciliation, and tracking of balance sheet and income and expense accounts.
• Responsible for the efficient and effective day-to-day leadership and management of the accounting function to ensure compliance with our internal controls and policies.
• Ensure that customer orders are recorded and processed in an appropriate and timely manner.
• Ensure that customers are invoiced on a timely and accurate basis in accordance with authorized methods and controls. Direct the granting of credit and collection of accounts due. Ensure cash receipts are properly controlled and applied to appropriate accounts.
• Ensure that vendor invoice processing and payments are accurate, timely and managed to assure the best possible use of company funds.
• Ensure that the accounting system is properly maintained and updated to reflect current trends and values.
• Manage/coordinate exchange of information with staff, team members and departments to ensure that employees and management are properly informed. Provide customer, outside resources and vendors with timely and appropriate information as required.
• Maintain site fixed asset records, including tracking of engineering projects and maintenance of fixed asset software. Perform necessary economic analysis to ensure proper use and control of capital expenditures.
• Assist in preparation of periodic forecasts and annual budgets. Prepare/update forecast/budget documents as appropriate.
• Maintain relationships and communication with Department leaders to ensure financial interests are properly represented regarding customer and/or vendors
• Coordinate tax filings (federal, state, local property, sales tax, 401(k), Welfare plan) as required by law.
• Prepare and submit in an accurate and timely manner all sales tax reports, 401k and welfare plan reports, and any other tax and/or informational filing as required by law.
• Coordinate and manage routine banking relationships and activities and assure compliance with all procedural requirements of each bank.
• Coordinate and manage all company participation in financial audits; including public accountant audits and bank audits.
• Participate on inter-departmental teams as necessary.
• Coordinate and manage special projects as may be assigned.
• Other duties as may be assigned or delegated by the site level management team or corporate management.

Education/Experience

• 5-8 years experience managing accounting functions
• Work may be performed virtually so a sufficient office space and internet connectivity required.
• Experience with ERP systems
• Exceptional computer skills utilizing MS Office products.
• The requirement for superior communication and interpersonal skills and impeccable personal integrity is absolute.
• B.S. degree in finance or accounting required; MBA degree, or CPA preferred.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance