Job Description

We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

RESPONSIBILITIES:

• Answering Phones
• Scheduling Estimates and Jobs
• Scheduling appointments for Partners
• Filing Forms with NYC and NYS Agencies
• Assist Office Manager with day-to-day office duties
• Heavy email correspondence
• Printing/ Scanning
• Coordinating with architects, engineers, subcontractors, vendors, and clients to ensure that all parties are informed of project         status
• Managing employee records and benefits for the company’s construction workforce
• Reviewing contracts to ensure compliance with federal regulations, company policies, and industry standards, and then   preparing contracts for signature
• Must have strong computer skills
• Insurance Certificates
• Heavy follow up - Must Be Organized

QUALIFICATIONS:

-Must be reliable and on time -Prior Office experience preferred -Must have own transportation -Strong attention to detail -Proficiency in Word and Excel a must -Some experience with QuickBooks -Personable -Well spoken -Excellent written and verbal communication skills 2+ years' experience preferred Previous Construction experience preferred Bi-lingual is a plus