Physical Production Executive

F

Filmmakers Ranch

Physical Production Executive

Oklahoma City, OK
Full Time
Paid
  • Responsibilities

    We're looking for a Physical Production Executive to join our team.

    This is a rare opportunity for someone who already understands how a feature film works from prep through delivery, and wants to sharpen their skills inside a fast-moving studio environment with real mentorship, real responsibility, and a high volume of projects. You'll be working directly under an experienced Head of Physical Production with over a decade in the DGA and deep credit base UPM'ing and line producing films ranging from $500K to $30M.

    This is not an entry-level assistant job.
    It's also not a fully independent Line Producer or UPM seat.

    It's the sweet spot in between.

    You'll help assess both internal and incoming productions, shape budgets and schedules, coordinate shoots, support production accounting and rebate workflows, keep production files and bibles clean, and help the department stay ahead of staffing, logistics, timing, and delivery pressure.

    If Movie Magic Budgeting and Scheduling are your safe space… if building a complex Excel formula is weirdly satisfying… if your instinct is to pick up the phone and solve the problem rather than play a back and forth with 27 emails… and if you know exactly where the Best Boy, DIT, and flats belong in a budget, you may be exactly who we're looking for.

    This is a baptism-of-fire role in the best sense: a chance to work across a wide range of productions, learn from someone who has really done the job at a high level, and become significantly more dangerous in physical production in a very short amount of time.

    What You'll Do

    1) Help Assess and Shape New Productions

    You'll help evaluate incoming co-productions and internal projects and turn them into clear, workable internal plans.

    This includes:

    • Responding to inbound production and co-production inquiries
    • Gathering the right details from outside producers and partners
    • Translating requests into realistic scope, staffing, budget, and scheduling needs
    • Helping determine whether a project fits our studio, team, and current capacity
    • Spotting red flags, missing information, or unrealistic assumptions early
    • Building or adapting early budgets and schedules for feasibility

    2) Support Budgets, Schedules & Production Planning

    You'll help build the practical framework that gets productions off the ground and keeps them on track.

    This includes:

    • Drafting and refining budgets
    • Supporting schedule builds and revisions
    • Helping align staffing plans, timing, and scope with actual production needs
    • Liaising with production accounting on budget reconciliation and tracking
    • Supporting rebate qualification and final rebate coordination where relevant
    • Keeping production files, planning documents, and bibles accurate and current

    3) Coordinate Active Shoots

    You'll act as a studio-side physical production support lead across active projects.

    This includes:

    • Coordinating internal productions and approved outside projects
    • Booking crew and maintaining hire lists
    • Tracking deal memos, onboarding, and production paperwork
    • Creating and distributing call sheets
    • Coordinating practical preproduction details and shoot-day logistics
    • Keeping internal teams, outside producers, and stakeholders aligned
    • Surfacing issues before they become expensive problems

    4) Help Manage Post Flow and Department Capacity

    You'll also help the wider production department stay organized and realistic across multiple moving projects.

    This includes:

    • Tracking projects from shoot through editorial, post, finishing, and delivery
    • Coordinating workflow across filmmakers, editors, junior editors, and finishing support
    • Helping allocate work based on availability, priorities, and delivery pressure
    • Tracking hours, timing, and likely workload pressure
    • Helping leadership see bottlenecks before they become breakdowns

    Who This Is For

    This role is for someone who already has some real indie film production miles under them and wants to grow fast.

    You might be a strong fit if you come from:

    • production coordination
    • assistant directing
    • line producer support
    • indie feature production
    • commercial production
    • post-production coordination
    • scheduling / logistics / project management inside production

    You do not need to already be a finished UPM.

    But you do need to already understand how production works and be comfortable living in the details.

    You'll Probably Thrive Here If…

    • You are highly organized without becoming rigid
    • You can juggle multiple moving projects at once
    • You have a strong eye for detail in budgets, schedules, and logistics
    • You enjoy solving practical problems
    • You ask smart questions early
    • You follow through without needing to be chased
    • You are comfortable communicating with producers, crew, editors, and internal teams
    • You are calm under pressure and don't melt when things get messy
    • You are coachable and want to learn from someone who has really done the job

    And just as importantly:

    • You are kind
    • You are positive
    • You are practical
    • You know how to be good in the room

    Because in this role, you are representing our company.

    Strong Bonus Points If You Have

    • Experience with Movie Magic Budgeting
    • Experience with Movie Magic Scheduling
    • Strong Excel / Google Sheets skills
    • Familiarity with production accounting workflows
    • Experience with crew booking and call sheets
    • Experience supporting Oklahoma or rebate-driven productions
    • Experience moving projects through both production and post

    What Success Looks Like

    In this role, success looks like:

    • incoming opportunities getting assessed quickly and intelligently
    • budgets and schedules being shaped more cleanly and realistically
    • shoots being better staffed, better coordinated, and less chaotic
    • production files and bibles staying accurate and useful
    • post and finishing work moving with fewer surprises
    • the department having better visibility into capacity, timing, and workload
    • leadership trusting your judgment more and more over time

    Why This Role Is Exciting

    This is a chance to get serious reps inside a growing studio ecosystem working across:

    • internal productions
    • outside co-productions
    • branded and commercial-style work
    • physical production planning
    • post and delivery coordination
    • real-world production problem solving

    If you want a quiet job where one thing happens at a time, this probably isn't it.

    If you want to get very good, very quickly, it might be.

    About Us

    Filmmakers Ranch is building a serious production ecosystem in Oklahoma — a place where films, filmmakers, crews, and projects can actually get made. We work across production, studio operations, post, education, and creative development, and we care deeply about both high standards and good people.

    We're building something ambitious, and we're looking for people who want to help make it real.