Job Description

SUMMARY AND SCOPE OF THE POSITION:

The Project Assistant position will report directly to the Project Manager. The position will be responsible for assisting the Project Manager with the overall day-to-day activities of maintaining the efficiency and workflow for all housing and construction projects. They will work collaboratively with our team on specific short- and long-term projects. In this role, you will oversee tasks delegated to you by the project manager, coordinate with all necessary vendors and service providers, and ensure that the project is moving forward on time and on budget. You will need to be highly organized, adaptable, and able to prioritize tasks while working independently. The ability to motivate others and keep them on the task in a positive and encouraging manner is also a must-have skill in this position.

PRIMARY DUTIES AND RESPONSIBILITIES:

 Answer phones and direct calls to appropriate employees;

 Welcome visitors and answers questions in person and/or by phone;

 Following policies and procedures;  Work collaboratively with the project manager and team to maximize productivity

 Collaborate with the whole project team, contributing to the entire project lifecycle

 Organize and monitor schedules and see that deadlines are met

 Coordinate efforts within the team and with outside consultants efficiently

 Report updates verbally and in written form to management

 Monitor budget and help ensure resources are used efficiently

 Help discern requirements and assign tasks to team members

 Complete any necessary administrative tasks, such as research and email

 Demonstrate commitment to clients’ needs and confidentiality continuously

 Assist with developing and maintaining project forms and files;

 Maintain administrative filing system;

 Estimating and establishing cost parameters and budgets for purchases;

 Procure all project equipment, supplies, and any other business purchases;

 Maintain accurate record of purchasing and pricing;

 Create and maintain good relationships with vendors/suppliers;

 Research and maintain information on other services within the community in order to expedite projects;

 Operate modern office machines and equipment, including word processors, printers, copiers, and calculators;

 Maintain Project manager and other necessary appointments and meetings;

 Must have a strong work ethic and maintain integrity with the information flow and data;

 Ability to communicate clear and concise information;

 Ability to relate well with other employees and able to maintain a high standard when gathering and dispensing information;

 Willing to travel, to meetings, conferences, and training as required, sometimes overnight;

 Maintains confidentiality of information; ensure privacy and maintain the security of confidential materials;

 Must be bondable under insurance carrier;

 This position may require some driving for business purposes and will, therefore, require possession of a valid California driver’s license and the ability to be under PRCI insurance;

 Outstanding organizational skills and ability to prioritize tasks

 Able to thrive in a high-volume, deadline-driven work environment

 All other duties assigned.

MINIMUM QUALIFICATIONS:

 High School Diploma or equivalency required;

 Minimum of an Associate’s degree in a relevant field required or 4 years relevant work experience

 Additional certifications that exemplify a desire for continued education preferred

 Experience working with MS software is required;  Basic PowerPoint skills a plus;

 Must be bondable under insurance;

 Must have the ability to move and sit for extended time periods;

 Must be able to lift a minimum of 20 lbs.

 Successfully pass drug and alcohol test;

 Successfully pass a background check.

 Must possess a valid driver’s license

Waiver of Educational or Experience Requirements

The Housing Director for the PRCI Housing may waive the educational or experience requirements based on an evaluation of the experience or demonstrated competence of the job applicant. The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate. Must be able to multitask and complete tasks as given. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, are driving or riding in transport vehicles. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required for talking and hearing are essential to communicate with staff. The employee must be able to access and navigate each department at the organization’s facilities.

MENTAL DEMANDS

There are several deadlines associated with this position. The employee must also multi-task and interact with a wide variety of people on various and, at times, complicated issues.

PRCI TRIBAL PREFERENCE

For purposes of hiring, promotions, transfers, and training all candidates must possess the ''Minimum Qualifications" stated in the job description or job announcement. Minimum Qualifications are defined as those entry-level qualifications essential to the performance of the basic responsibilities for each job category, including but not limited to education, training, specific work experience, employment record, and physical skills (where applicable). Preference shall be given with respect to personnel decisions, layoffs, recalls, promotions, transfers, training, and hiring. First, enrolled Tribal Members who meet the Minimum Qualifications shall not be denied if another individual at a lower preference has higher qualifications than are necessary for the position. Second, after preference is provided to enrolled Tribal Members, Native Americans who are enrolled members of a federally recognized tribe other than Picayune Rancheria of the Chukchansi Indians shall be provided preference over equally qualified nonIndian candidates, however, if the non-Indian candidate is more qualified, a business decision may be made to hire or promote the best candidate. If more than one person at the same preference level meets the Minimum Qualifications the decision-makers shall have discretionary authority to make the appropriate business decision in the best interest of the Tribe. Accordingly, when preparing job descriptions or job announcements care should be taken to establish qualifications that fit the desired needs of the position.

INDIAN PREFERENCE STATEMENT

Under CFR 25, Part 276 and by Title VII of the Civil Rights Act, Section 701(b) and 703(i), preference in filling all vacancies provided to qualified PRCI Tribal Members and/or other American Indian/Alaska Native Candidates.

Company Description

The goal is to be responsive to the changing needs, including employees, management, employee benefits and other Picayune Rancheria related entities, while advancing the strategic goals and interests of the Picayune Rancheria.