About the Role:

Our client is a trusted construction company who has an extensive history of successful project executions spanning over 75 years. They are a mid-sized company who generates an impressive annual revenue, allowing them to compensate their employees generously. They are seeking an Office Manager who will have two main roles; supporting multiple project managers at multiple different job sites across the Bay Area, while also carrying out administrative duties in their Oakland office.

This role is at a company who truly cares about their employees, which is evident through the benefits you will receive and the family-like company culture which they consider to be one of their greatest strengths. In addition, they will provide you with continuing opportunities for growth and education.

What you’ll do:

• Assists project manager in preparation and filing of documents such as subcontracts, purchase orders, and daily extra-work reports

• Sets up and maintains project files: subcontracts, purchase orders, and vendors

• Prepares and distributes reports, including job and equipment and administrative time sheets

• Processes and reconciles approved bills by matching invoices with packing slips

• Maintains purchase orders and payment log for subcontractors

• Sends approved invoices, purchase orders, and project submittals to accounting and general engineering divisions

• Electronically distributes submittals, requests for information (RFI), and correspondence for project engineers

• Opens and routes incoming mail, correspondence, and prepares outgoing mail, UPS and overnight deliveries

• Prepares and processes paperwork for newly hired and terminated employees

• Greets and assists visitors; gives information to customers, employees, vendors, and business representatives

What we’re looking for:

• Experience with MS office

• Must ok traveling to job sites within Bay Area (company provides car for transportation)

• 1 to 2 years experience working in an office environment in an administrative role

• Experience supporting different line managers at one time