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Office Manager

Pinpoint Talent

Office Manager

Oakland, CA
Full Time
Paid
  • Responsibilities

    Office Manager

    About the Role:

    We have an exciting opportunity for an Office Manager with our key construction client. As Office Manager, you will have two main role: carry out administrative duties and support multiple project managers at their respective job sites.

    Our client is a trusted construction company with over 75 years of successful project executions. They are a mid-sized company with a strong, family-like culture. All employees prioritize teamwork and collaboration, so working here will provide you with continuing opportunities for growth and education.

    What you’ll do:

    • Assists project manager in preparation and filing of documents such as subcontracts, purchase orders, and daily extra-work reports
    • Prepares and distributes reports, including job and equipment and administrative time sheets
    • Sends approved invoices, purchase orders, and project submittals to accounting and general engineering divisions
    • Opens and routes all incoming/outgoing mail
    • Prepares and processes paperwork for newly hired and terminated employees
    • Greets and assists visitors; gives information to customers, employees, vendors, and business representatives

    What we’re looking for:

    • Experience with MS office
    • Must be ok traveling to job sites within Bay Area (company provided car)
    • 1-2 years experience in office administration
    • Experience supporting different line managers at one time