Office Manager
About the Role:
We have an exciting opportunity for an Office Manager with our key construction client. As Office Manager, you will have two main role: carry out administrative duties and support multiple project managers at their respective job sites.
Our client is a trusted construction company with over 75 years of successful project executions. They are a mid-sized company with a strong, family-like culture. All employees prioritize teamwork and collaboration, so working here will provide you with continuing opportunities for growth and education.
What you’ll do:
- Assists project manager in preparation and filing of documents such as subcontracts, purchase orders, and daily extra-work reports
- Prepares and distributes reports, including job and equipment and administrative time sheets
- Sends approved invoices, purchase orders, and project submittals to accounting and general engineering divisions
- Opens and routes all incoming/outgoing mail
- Prepares and processes paperwork for newly hired and terminated employees
- Greets and assists visitors; gives information to customers, employees, vendors, and business representatives
What we’re looking for:
- Experience with MS office
- Must be ok traveling to job sites within Bay Area (company provided car)
- 1-2 years experience in office administration
- Experience supporting different line managers at one time