Job Description

Hello,

I'm looking for a rockstar of an executive assistant - someone who is, organized, and trustworthy with excellent written communication to help with day-to-day tasks in my coaching business. ABOUT YOU:

You should have an absolutely impeccable eye for detail and be a self-starter - someone who can be proactive about things and feels comfortable making decisions on their own after being onboarded properly. This is NOT an entry-level assistant position. YOU SHOULD HAVE AT LEAST 1+ YEARS of experience as an assistant or client coordinator for an executive, business owner, or similar. Please do not apply if you do not have experience. You'll handle business and personal details and be the main point of contact for clients in the business. This includes scheduling and coordination with clients, email and calendar management, meeting summaries, social media posting, and much more, whatever the day brings. It's a remote position, so you can work anywhere in the United States, although preference is given to those in San Diego. We communicate via email, chat, and Slack. TASKS AND RESPONSIBILITIES (no day is the same, but it looks like this:)

• Assist with monitoring of my inbox and emails, including responding to clients, partners, and other business contacts. Organize, clean, label inbox, and triage email.
• Book any travel arrangements, including lodging, transportation, and activities.
• Be the main point of contact for the onboarding and welcoming of new clients. Including welcoming, scheduling, etc.
• Keep track of, and organize prospective customer leads.
• Create social media posts for the business 3-5 times per week using supplied content. Manage social media inbox.

KNOWLEDGE & SKILLS

• High level of experience with Google Apps such as Gmail, Google Docs, Sheets, Calendar, and Drive
• Experience with Mailchimp, ActiveCampaign, Squarespace, or similar preferred
• Capability to set up new systems and processes in order to streamline business and personal functions
• Knowledge of Instagram, Facebook, and other social media marketing tools
• Ability to respond quickly and manage multiple incoming requests
• Bonus points are given to those familiar with Canva or with a design background

EDUCATION AND EXPERIENCE

• At least 1+ years of experience as an Executive Assistant for a business owner or similar
• Exceptional ability to communicate progress on multiple projects
• Must be highly organized and efficient
• Trustworthy with strong personal integrity
• Experience managing an executive calendar
• Perfectionist, super attention to detail
• Since this is a virtual position, you must be a self-starter, self-motivated, and able to work independently with minimal oversight

If interested, I’d love to hear from you. Thanks for taking the time to apply. Patrick

Company Description

Pivot Image Consulting works with successful men around the world to help improve their appearance. We typically work with speakers, authors, coaches, entrepreneurs, etc. to help them improve their image in the public eye.