Job Description

EXECUTIVE ASSISTANT

Location; Burbank, CA

JOB DESCRIPTION

This position is responsible for providing ongoing administrative, planning, and executive support of a highly complex and confidential nature for a system executive. The position assists in meeting specialized goals, and contributes to the achievement of the organization's vision, mission, and strategic objectives by providing special project and executive support to a position of significant leadership within the PH and S system. The activities of this position include:

• Supporting an executive(s) by managing calendars, correspondence, meeting and agenda preparation and other logistical matters.
• It is anticipated that the person holding this position will network extensively with many of the organization's leadership and health system stakeholders and will represent their supervisor and the health system in a positive and professional manner.
• Independently, or in consultation with their supervisor, develops plans needed to carry out assigned projects and activities.
• Establishes methods and schedules to implement and maintain activities for the executive.
• Exercises extensive independent judgment to reflect and match executive's leadership style.
• Facilitate, and perform administrative functions in support of meetings of executive groups as assigned.
• Support activities include timely collection and preparation of draft agendas, prioritizing items in consultation with executives to finalize agenda, dissemination of meeting materials, coordination of meeting records, evaluations, and follow-up reports.
• Oversee the coordination of the Office of the executive(s) they support.
• Assure a logical flow for scheduling of activities, including preparation and planning time.
• Either work with other assistants or work independently to schedules meetings, travel, and outside commitments.
• Assure that the executive has the materials needed for meeting obligations in advance of appointments through maintenance of confidential department files.
• Coordinates writing, editing and communications tasks.
• This includes initiating and drafting correspondence, recording minutes of meetings and telephone conference calls, compiling information, and preparing summary reports, overseeing, and prioritizing incoming or outgoing mail and messages, and preparing information for presentation or publication.
• Exercise independent judgment and decision-making in handling incoming and outbound information and material.
• Support the executive(s) through positive communications and relations with internal and external customers in an environment that is open and inviting.
• Maintain relationships with, and responds to contacts from, internal and external customers (such as executives, professional association staff, consultants, government agency personnel) and others
• related to the health care ministry with the purpose of exchanging information, scheduling meetings, and communicating confidential and non-confidential matters involving the senior executive and the health system.
• This support includes significant interaction with senior leaders reporting to the executive(s) this position supports.
• Position provides appropriate referrals or informs the executive(s) when a situation warrants direct attention.
• Collaborate with a wide variety of offices and individuals to assist in all organizational integration efforts to fulfill strategic objectives, best practices and outcomes for the integrated health system.

QUALIFICATIONS

• Four years of university or college training in English, liberal arts, or related subjects, or graduation from a technical program in secretarial or office support services or the equivalent.
• Three years of experience as an administrative assistant for an executive.

Company Description

Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis. PRG has operations in Orange County, San Diego, Los Angeles and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, paid holidays, and referral bonuses.