Job Description

We are seeking an experienced, proactive, detail oriented and highly organized Executive Personal Assistant to support an UHNW Executive and family in the Bay Area. The ideal person for this job will be a proactive problem solver with exceptional communication skills, meticulous attention to detail, is an expert in etiquette and protocol, and genuinely enjoys being in a supportive role assisting with an Executive’s needs and keeping their life running smoothly. We are open to candidates from across the US, who are familiar with the Bay Area (this is a must) and willing to relocate (the company will assist with relocation expenses). We are seeking to hire someone who is highly confidential, is confident with written correspondence, and who can REQUIREMENTS: To apply, candidates must have a minimum of 3 years of experience in a similar role, ideally supporting an UHNW family or individual. Candidates must be willing to work on site, 5 days a week.  Must have expert level skills in Microsoft Word, Excel, PowerPoint and Outlook. Must be fully vaccinated against Covid-19. Must have a valid driver’s license, access to reliable transportation, proof of auto insurance and safe driving record. Must be able to pass an in depth background check, as well as provide excellent references. Although this role does work alongside an EA in the Executive’s office, candidates must have excellent calendar management and travel planning skills for personal coordination (including private aviation). Must love kids! RESPONSIBILITIES: This role wears many hats including general administrative duties, maintaining and managing calendars, making travel arrangements, running point on home tasks, scheduling the employer’s household staff, cleaning and maintenance (hands on or scheduling), entertaining and etiquette and much more!

• Manage and maintain guest lists, gifts and correspondences
• Review and negotiate contracts for service providers
• Create and maintain operating manuals for high-tech systems, home offices and any place that requires regular maintenance
• Record keeping (warranties, NDAs, tax documents)
• Manage and pick up daily mail and receiving deliveries
• Drop off and pick-up dry cleaning, personal shopping, care of clothing, etc.
• Organization of the home office and other areas  
• Coordination and scheduling of service contractors
• Supervision of service contractors
• Manage handyman and vendor work as needed including qualifying the level of work
• Hire and supervision of other supporting staff  
• Coordinate staff at remote locations
• Manage art collection and logistics
• Schedule all internal and external meetings and appointments
• Track Employer’s speaking and recognition accomplishments
• Arrange domestic and international travel
• Protect and maintain executive privacy in transactions
• Conducting research and performing detailed analysis to complete various projects
• Coordinate and manage executives’ security
• Respond promptly to employer’s queries and requests
• Other duties as assigned

LOCATION: Atherton, CA. This role is based in the home office with some flexibility. SCHEDULE: M-F, this is a full time, permanent role. Flexibility is needed in case of emergency after regular work hours. COMPENSATION: $DOE, plus bonus structure, excellent benefits and other company perks! Looking to hire ASAP. 

Company Description

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