Job Description

ADMINISTRATIVE SPECIALIST

Pollard Banknote, a leading lottery partner to more than 60 lotteries worldwide, is looking for someone with excellent administrative skills to support the Quality and Safety programs at our manufacturing plant in Ypsilanti, MI.

This position is responsible for ordering and distributing personal protective equipment for all staff, ensuring that proper first aid supplies are available in the event of an accident, conducting accident investigations, and processing of Workers’ Compensation claims. They will also monitor the Action Request database, maintain and update MSDS information, upload forms and procedures, complete internal audits on department processes and procedures and assist external auditors conducting scheduled audits. This role is also responsible for facilitating monthly Safety Committee meetings, organizing Safety Week activities, assisting as a backup for the Emergency Preparedness and Response Plan, and providing remote coverage for the Canadian office, if needed.

DUTIES AND RESPONSIBILITIES:

• Assist with incident reporting and investigations
• Work closely with departmental leadership to ensure all safety training and scheduling is kept up to date
• Process workers' compensation claims
• Provide safety committee meeting minutes and co-chair the meetings as an active committee member
• Perform monthly safety inspections and gather inspections from others who do them
• Lead monthly procedure reviews; from notification through record retention
• Lead new staff through orientation of health, safety and management systems
• Assist with external audits as needed. As well as performing internal audits
• Assist in the administration of Action Requests
• Work with external agencies regarding safety, training or onsite visits
• Manage contractor vetting documentation and retention
• Lead annual NAOSH celebrations
• Coordinate evacuation drills
• Safety Data Sheet review and uploading to our database

QUALIFICATIONS:

• Proficiency with Microsoft Office
• Ability to work both with management and staff in a respectful manner is essential
• Excellent people skills and the proven ability to communicate well verbally and in writing
• Detail-oriented and strong desire to learn
• Safety-minded with a focus on accident prevention
• Demonstrated ability organize and determine priorities in a fast-paced environment
• Problem-solver with ability to generate workable solutions, troubleshoot issues and resolve complaints
• Must be reliable and responsible to work independently and be self-motivated to complete tasks without direct supervision

WOULD BE CONSIDERED ASSETS:

• Prior working knowledge of ISO 9001, 14001 and 45001 would be an asset

• Familiarity with MIOSHA requirements

• Prior experience managing injury claims is ideal

-Comprehensive Health, Vision, and Dental benefits -Life and AD&D Insurance -401k retirement savings plan -Paid vacation -Employee Assistance Program (EAP) -Opportunity for career development -Friendly work environment

Interested candidates are encouraged to submit a cover letter and resume. Please include your personal email address and phone number.

Pollard (U.S.) Ltd. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employment is contingent upon a satisfactory response from a Criminal Record Search.

Company Description

Pollard Banknote is a leading lottery partner to more than 60 lotteries worldwide, providing high quality instant ticket products, licensed games, Schafer Systems and Fastrak retail merchandising solutions, and a full suite of digital offerings, ranging from game apps to comprehensive player engagement and iLottery solutions, including strategic marketing and management services. The company is a proven innovator and has decades of experience helping lotteries to maximize player engagement, sales, and proceeds for good causes. Pollard Banknote also provides pull-tab tickets, bingo paper, and its Diamond Game and Oasis-branded electronic ticket machines to charitable and other gaming markets in North America. Established in 1907, Pollard Banknote is owned approximately 67.5% by the Pollard family and 32.5% by public shareholders, and is publicly traded on the TSX (PBL). For more information, please visit Pollard Banknote’s website at www.pollardbanknote.com.