Job Description

The Supplier Operations Advisor is responsible for coordination of supplier facing activities which include but are not limited to managing the teams central mailbox, supplier on and off boarding for existing client portfolios and any new client implementations globally, support with the distribution of communication relating to supplier events, tracking supplier compliance specific to country and client, storing supplier compliance documentation and retaining up to date compliance documents, ensuring the supplier engagement status is accurate at all times, maintaining the contact list of our program delivery teams, all back office support teams. Continuously ensuring the supplier records in our central database reflect the suppliers, current engagement status and supporting the team with administrative tasks. Offer guidance on best practice and highlight lessons learnt from previous implementations.

GENERAL RESPONSIBILITIES:

Supplier Operations and Communications

·         Creates, updates, and maintains supplier records in the central database.

·         Manages the Supplier Operations central mailbox.

·         Initiates Supplier onboarding and offboarding engagement process and applies country and client-specific compliance requirements after relevant approvals have been acquired.

·         Ensures the supplier engagement status is 100% accurate and most up to date at any given time during the on / off boarding process.

·         Liaises with Procurement & Supplier Partnership Managers to coordinate and prioritize the supplier engagement activities.

·         Assists in Supplier Partnership risk management workshops with supplier partnership team.

·         Assists in the coordination efforts during a segmentation process for the supplier base.

·         Highlight risks to supplier on/off boarding to Supplier Operations Lead.

Contracts and Compliance Document Administration

·         Ensures the applicable country and client specific onboarding and offboarding documents are sent to the supplier.

·         Ensures the suppliers are meeting the applicable country and client specific onboarding and offboarding requirements.

·         Vets all onboarding and offboarding documents with 100% accuracy.

·         Manages all required chases for outstanding supplier compliance documentation.

·         Verifies supplier on and off boarding documentations meet the compliance requirements as per the process checklists specific to country and client.

·         Assists in the coordination of Supplier Management document reviews with other departments (e.g. Legal, Compliance and Audit).

·         Distributes relevant compliance documents to the applicable back office team to on / off board suppliers in the applicable systems e.g. Vendor Management System (VMS), Finance & Invoicing System.

·         Participates in special projects and performs other duties as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS:

High School Diploma; Bachelor’s degree in related field or equivalent experience.

One (1) to two (2) years’ work experience.  MSP experience is preferred.

Experience using web-based systems preferred but not required.

KNOWLEDGE, SKILLS & ABILITIES:

·         Skilled in communicating effectively verbally and in writing.

·         Ability to establish and maintain effective working relationships.

·         Excellent attention to detail.

·         Ability to work well in a team, maintain a sense of urgency and continuously strive to improve processes to drive efficiencies.

·         Ability to accept and cope with a varied and changing workload and respond positively.

·         Ability to define steps required for completion of deliverables.

·         Ability to produce results in an ever-changing environment.

·         Proficient with Microsoft Office products, including Word, Excel, PowerPoint and Outlook.

Apply Now:

https://pontoonsolutions.avature.net/careers/JobDetail/Virtual-United-States-Advisor-Supplier-Operations/11087?eeo=1

Equal Opportunity Employer/Veterans/Disabled. The Company will consider qualified applicants with arrest and conviction records.

Company Description

Pontoon is a global HR outsourcing company specializing in improving an organization’s talent. We manage the contingent workforce and statement of work resources on behalf of our clients, as well as source and recruit direct hires. Pontoon’s approach results in significant cost savings and revenue improvement, increased worker quality, workforce insight, and greater regulatory compliance. A division of Adecco with operations in nearly 100 countries and with more than 1,500 colleagues worldwide, the Jacksonville, the Florida-based organization delivers solutions to more than 150 industry-leading companies. Equal Opportunity Employer Minorities/Women/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. • EEO is the Law • OFCCP – EEO is the Law • Affirmative Action Statement