Job Description

JOB DESCRIPTION: RESPONSIBLE FOR ACCURATE ENTRY OF INVOICES WITH PROPER VENDOR AND ACCOUNT CODING TO INCLUDE JOB COST ACCOUNTING. SCANNING AND INDEXING INTO IMAGING SOFTWARE AND ROUTING TO PROPER BUSINESS UNITS AND PERSONNEL. WORK PROACTIVELY WITH VENDORS AND BUYERS TO MANAGE INQUIRIES AND DISCREPANCIES.

RESPONSIBILITIES:

• Enter new vendors into accounts payable system and obtain W-9’s prior to payment.
• Obtain and reconcile all pertinent supporting documents for invoices while obtaining authorizations.
• Code invoices to appropriate accounting periods and general ledger accounts.
• Ensure sales tax or use taxes are paid appropriately.
• Enter invoices and credits into accounts payable system.
• Keep files current and in order.
• Reconcile vendor and credit card statements, research and resolve discrepancies on a timely basis.

REQUIRED SKILLS

• Demonstrated accounting experience including high volume accounts payable.
• Knowledge of basic accounting principles in order to code invoices using chart of accounts.
• Excellent organization, research, and reconciliation skills.
• Proficient in Excel, data management, formatting, and formulas.
• Experienced with work processing AP software.
• Excellent 10 key and alpha numeric keying speeds.

OVERVIEW

Proofs vendor invoices & matches with supporting documents, scans into Captovation 25%

Indexes scanned images, routes to appropriate approvers 15%

File invoices and support in each Vendor file 15%

Vouchers approved invoices in JDE Software. 20%

Pull weekly check runs and assure invoices and support match each check 15%

Customer Service answer phone calls and correspondence from vendors and buyers 10%

TAKES DIRECTION FROM AP LEAD AND WHO REPORTS TO CONTROLLER. NOT RESPONSIBLE FOR INDEPENDENT DECISION MAKING. FOLLOWS COMPANY POLICY AND STANDARD PROCEDURES PUT IN PLACE.

Company Description

Please visit Company's website @ Potelco.net for more information.