Job Description

WHAT WE BELIEVE

KIPP SoCal believes that the purpose of education is for liberation. This means that we see, develop, and inspire the limitless potential in each and all of our KIPPsters.

WHAT WE DO

At KIPP SoCal we build trusting relationships that are strengthened by high expectations and collaboration alongside laughter and joy. We set ambitious goals and hold each other accountable for students achieving their greatest potential. We work together with each other and in partnership with families and communities in the active pursuit of a more equitable world. We do the right thing, even when it's not always comfortable standing up and speaking out against anti-blackness, racism, oppression, and injustice. We persevere through obstacles and treat failure as an opportunity to learn and grow.

YOU SHOULD APPLY IF

You're a systems thinker and you like seeing processes built from the ground up. You enjoy working with data and have a strong knack for detail oriented organization and ability to create processes to manage large amounts of information. But in everything you do, you put relationships first. You love building lasting relationships with students, staff and families creating trust, respect, and accountability for the success of our students and our schools.

PLEASE NOTE: THIS IS A FOUNDING REGISTRAR POSITION WITH AN ANTICIPATED START DATE IN JANUARY/FEBRUARY OF 2023.

WHAT YOU'LL DO

• The Registrar is the data and student information expert at the school. As such, this person is responsible for maintaining impeccable student information data and record keeping, assisting with seamless school operations, and supporting excellent teaching and learning by providing data to inform decisions. Specifically, the Registrar works closely with the regional Data and Operations Teams, the School Operations Team, and School Admin Team to ensure the school’s student information is accurate, compliant, and actionable.
• LOTTERY & ENROLLMENT: Manages the collection of student interest forms and ensures that they are accurately entered into KIPP SoCal's lottery management system; Supports with school lottery event and family communication; Manages the distribution and collection of enrollment packets and/or online enrollment procedures for families of admitted students; Enrolls students into Illuminate, KIPP SoCal's student information system, and California Longitudinal Pupil Achievement Data System (CALPADS)
• STUDENT INFORMATION & DATA: Manages and maintains student data in Illuminate, and ensures integrity of data; Streamlines processes and customizes features within the Illuminate system in order to improve user experience, operational efficiency and yield better data management practices; Serves as school point-person for student schedules and course assignments, quarterly and progress report cards, and transcripts; Maintains student cumulative records in accordance with federal and school-based policies, as well as audit guidelines; Ensures confidentiality and security of office space, files, and all information pertaining to students, parents, staff, and community
• ATTENDANCE: Ensures the accuracy of students’ daily attendance, as well as tardy, truancy, and early leave logs; Prepares monthly attendance reports, weekly attendance verifications, and supports with bi-annual attendance submissions; Trains and works with teachers to ensure attendance is completed timely and accurately each day; Supports the goal of achieving a high ADA by communicating expectations of attendance to families, managing letters and communication to repeat truancy offenders, and supporting on attendance related incentives; Leads attendance interventions as needed.
• STUDENT DATA INTEGRITY & REPORTING: Complete annual reporting of student demographic, enrollment and suspension data to CALPADS; Maintain the accuracy of CALPADS throughout the year; Participate in regional audits to ensure 100% accuracy of student data; Self-audit student data to ensure regional audits produce no findings; Support with  student information-specific data requests relating to compliance and reporting requirements for KIPP SoCal (internal stakeholders, grant reports, research requests, KIPP Foundation, etc.)
• STUDENT & FAMILY RELATIONS (IN FOUNDING YEAR ONLY): Welcomes and attends to prospective and current families; Upholds and maintains a positive, nurturing, achievement-oriented school culture; Administers basic first aid, distributes medication, maintains injury reports, and contacts parents as necessary; Reports major injuries, head injuries and other school incidents to School Business Operations Manager
• OFFICE OPERATIONS (IN FOUNDING YEAR ONLY): Organizes, secures, and maintains a pristine office space and environment; Directs phone calls and guests warmly and professionally; Types, translates, and distributes school correspondence including but not limited to: letters, memos, and weekly bulletins; Assists with coordinating travel arrangements, field trips, and other student and school-wide events; Assists in ordering, purchasing, receiving, and organizing materials; Supports all school-based communication systems

Qualifications

YOU'LL BE QUALIFIED IF YOU HAVE

• Bachelor’s degree is required
• Proficiency in Spanish is preferred
• Prior school experience preferred
• Strong customer service skills is required
• Strong working knowledge of Microsoft Excel and Word; Experience with Google Apps a plus
• Experience with managing and entering data with at least 95% accuracy; familiarity with data management systems (Illuminate, CALPADS, Smart Choice, SchoolMint, School Messenger) a plus
• Ability to manage ambiguity and multiple priorities inherent in fast-paced work environments
• Ability to establish relationships and communicate effectively with multiple stakeholders

Additional Information

JOINING KIPP SOCAL MEANS THE FOLLOWING

• Working at an organization committed to the hard work necessary to ensure education is for liberation 
• Spending time with students and families in the best communities of LA, Compton, and San Diego
• Support and care from fellow regional team members
• Ongoing professional development and coaching from manager

WORKING WITH US MEANS THE FOLLOWING PERKS

• FULL-TIME POSITION WITH A $22/HOUR RATE
• 100% of healthcare premium costs covered by employer, dependents added at 50% of the cost
• Employer-paid KIPP SoCal life insurance
• 401(k) plan with up to 6% match by KIPP SoCal
• Voluntary Benefits (Pet Insurance, Supplemental Life, Accident, Short Term Disability, etc.)
• Generous paid time off program includes 22 holidays, 10 sick days and 10 vacation days per year
• Other great benefits (Flexible spending account, EAP, tuition reimbursement for dependents, etc.)

** PLEASE NOTE: KIPP SOCAL PUBLIC SCHOOLS REQUIRES THAT ALL TEAM MEMBERS BE FULLY VACCINATED AGAINST COVID-19 FOR THE SAFETY OF OUR STUDENTS, FAMILY, AND STAFF. TEAM MEMBERS MAY APPLY TO SEEK A MEDICAL OR SINCERELY HELD RELIGIOUS BELIEF EXEMPTION. REGARDLESS OF YOUR CURRENT VACCINATION STATUS, OUR TEAM CAN ADVISE YOU ON HOW TO FULFILL THIS IMPORTANT REQUIREMENT SO THAT YOU CAN START THE POSITION IN A TIMELY WAY. WE’RE HERE TO HELP. **

KIPP SoCal Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.

_KIPP SoCal strives to ensure that our careers website is accessible to all, including individuals with disabilities. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please contact us. You can find our contact information on our website, _http://www.kippsocal.org/.Information will be sent to a talent acquisition representative who will provide assistance to ensure appropriate consideration in the hiring process.