Job Description

PFI InStore is a leading designer and fabricator of retail store displays and fixtures. Our displays and fixtures are made of plastic, wood, metal, or wire which provide our customers with a variety of in-store solutions to merchandise products.

Our employees work directly with leading retailers and brands like Walmart, Coca Cola, Quick Trip, Red Bull, Anheuser-Busch, and many other Fortune 500 companies, to create shopping experiences seen every day. Our company must foster a creative and self-motivated atmosphere to be relevant in today’s retail world and we are looking for energetic and industrious people to help us build on our decades of success.

The Executive Assistant is primarily responsible for supporting the PFI InStore Executive Leadership team. This will include assisting with special projects and working independently on assignments that perform a variety of more complex and advanced administrative work.

RESPONSIBILITIES:

· Assist with preparing for meetings, conferences, programs and/or special events at the company’s various locations and event venues.

· Organize and schedule appointments, coordinates travel arrangements

· Manage the Executive Leadership team’s calendars in Microsoft Outlook

· Attend and take minutes at meetings as requested

· Communicate with other employees, suppliers, financial services, and customers as request by executive leadership.

· Organize information for reports or presentations including visual components such as charts, graphs, pictures or videos

· Responds to correspondence. Edits and proofreads documents.

· Assist with various other special projects as needed.

· Assist executive management in projects as requested.

· Handle a variety of administrative responsibilities in support of the executive(s)

· Performs other duties as assigned.

REQUIRED QUALIFICATIONS:

• High School Diploma or equivalent; Associate or bachelor’s degree preferred
• Previous Executive Assistant experience required

REQUIRED SKILLS:

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Knowledge of video conference platforms such as Zoom, Teams Goto Meeting
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Teams, Excel and MS PowerPoint)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

PFI InStore offers, health, dental and vision, term life, short/long term disability, 401k, accident, cancer care and hospital indemnity. Every employee is eligible for insurance on the first Monday of the following month.

PFI InStore is an Equal Opportunity Employer.

Company Description

Presence From Innovation (PFI) is a manufacturer and distributor of retail store displays and fixtures. We specialize in creating custom injection-molded single-serve coolers to drive impulse purchases at convenience and grocery stores. We also design and manufacture a variety of specialized retail racks and fixtures made of plastic, wood, metal, or wire. Our clients range from Fortune 50 B2C companies to small independent retailers and craft consumer brands. Our Top 10 clients have an average relationship of 18 years. These enduring relationships are the result of our high-quality products and excellent customer service; The longevity of our sales team provides consistent account support to all customers leading to high customer satisfaction and quality service. We help drive customer’s brand preference and ultimately, sales. From concept through distribution our capabilities are not limited by medium, retail channel, customer size or delivery requirements. We are committed to transforming great ideas into even greater examples of the finest quality merchandising equipment, while maximizing the visual impact of our customers’ products. Our headquarters and manufacturing facilities are centrally located in St. Louis, Missouri where we employ over 200 people and shipping over 32,000 transactions annually. We have office, manufacturing and distribution facilities with over 350,000 square footage producing and distributing a variety of plastic, wood and metal/wire products. We also operate a Sourcing, Engineering and Logistics office in Shanghai China. PFI was originally founded in 1956 by Paul Flum as “Paul Flum Ideas”. Over time, our name evolved to Presence From Innovation but we still honor our founder by maintaining our original acronym.https://www.pfiinstore.com/ https://pfinnovation.com/ https://butlermsi.com/ https://www.jahabow.com/ http://exactec.net/