Job Description

Job Overview The position is responsible for various types of accounts payable transactions including critical vendor invoices, payment transactions and maintaining the A/P PCard. This position is also responsible for independent review and data entry of vendor invoices, employee expense reports and manual payment requests per Company Policy. The Accounts Payable Assistant II is responsible for the preparation of required general ledger transactions, reviewing exception reports, documenting control logs, assisting with the prep of 1099 processing, processing electronic files for positive pay to the company's bank. The position interacts with internal and external customers in responding to inquiries or report requests. This is a hybrid role M-W in office remote Th-F.

Duties and Responsibilities

• Process payments to vendors with accuracy and timeliness

o Code invoices to the correct general ledger, department and business unit, include appropriate miscellaneous and project numbers as required o Ensure proper approvals for payments and disbursements per the Company Policy

o Monitor invoice processing cycle to ensure payments are made according to discount date where available or due date o Prepare positive pay process to minimize Company risk related to unauthorized payment activity

• Ensure approved transactions in the Accounts Payable software are accurately reflected in the Company’s general ledger

• Administer sales use tax liabilities, reporting and payment per government regulations

• Oversee Purchasing Card expenses and reporting requirements to ensure spend is appropriate and approved per the Delegation of Authority Policy

• Review employee T&E report submissions for compliance to Company Policies o Expenses that do not comply with Company Policy are communicated to employee and their supervisor with an excerpt of the related policy

• Reconcile expense transactions to the Company’s general ledger as necessary. Process corrective action entries as necessary with manager approval.

• Manage bank account activity to ensure it is appropriate and supported by proper documentation and approvals and is recorded in the Company’s financials

• Assist in the preparation and distribution of 1099 forms

• Identify process improvements / efficiencies and assist in their development and implementation.

• Process month end tasks for the accounts payable team, including: Billable reporting, financial reporting of specific expenses, P-Card close, etc.

• Administer access to various Press Ganey vendor portals (i.e. Concur, CampusShip, Amazon Business, Navan, etc)

• Work well with the team and provide insight and guidance where appropriate

• Provide superior customer service to Press Ganey associates and other business partners

o Prompt response to all phone, email or other communications

o Assist with training of Company’s payables software, create/maintain employee Company’s payables software access

o Partner with business to ensure data accuracy and fluid information share of technology, compliance, etc

.• Obtain/Maintain certification as accounts payable professional, bring necessary insight to the organization in best practices, upcoming legislative changes, etc.

• Miscellaneous tasks as needed: department mail, audit requests, software upgrades, process improvements, acquisitions, etc.

Qualifications

• Bachelors Degree preferred but not required
• Professional Certification in Accounts Payable a plus
• 3+ years experience of accounts payable processing experience
• Demonstrate experience with general ledger accounting including month end closing processes and knowledge of accounting principles
• Prior 1099 processing experience
• Strong communication skills both verbal and written
• Ability to handle and prioritize multiple tasks and meet all deadlines and willingness to learn new skills
• Individual must have exceptional excel skills and a solid aptitude using and understanding the flow of transactions in an integrated and automated system
• Team oriented person who can focus on details
• The ability to work effectively in a high growth environment and a rapidly changing organization
• Strong organizational skills, the ability to work under pressure and demonstrated high level of reliability
• Ability to maintain confidentiality and exercise extreme discretion. Individual must be able to effectively communicate to foster a positive work environment with other Press Ganey associates and outside partners.

Additional Information

All positions at Press Ganey require an applicant who has accepted an offer to undergo a background check. The specific checks are based on the nature of the position. Background checks may include some or all of the following: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. By applying for a position with Press Ganey, you understand that you will be required to undergo a background check should you be made an offer. You also understand that the offer is contingent upon successful completion of the background check and results consistent with Press Ganey's employment policies. You will be notified during the hiring process which checks are required for the position.

Press Ganey Associates LLC is an Equal Employment Opportunity/Affirmative Action employer and well committed to a diverse workforce. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, veteran status, and basis of disability or any other federal, state or local protected class.

Pay Transparency Non-Discrimination Notice – Press Ganey will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

The expected base salary for this position ranges from $37,000 to $49,000. It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. In addition to base salary and a competitive benefits package, successful candidates are eligible to receive a discretionary bonus or commission tied to achieved results.

All your information will be kept confidential according to EEO guidelines.

Our privacy policy can be found here: https://www.pressganey.com/legal-privacy/

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