Administrative Assistant (Part-time)
The Administrative Assistant will support multiple teams and assist Preston Trail church staff in furthering our mission of helping people find and follow Jesus. This individual will need to be highly organized and able to multitask while managing through competing priorities.
JOB OVERVIEW:
Executive Pastor Support
Calendaring for Executive Pastors
Managing Planning Center room reservations
Expense reports and management
Booking and managing travel
Ordering of supplies and any additional items
Assist in ordering and preparing for meetings, retreats and special events
Assist in Senior Leadership Team care for birthdays, anniversaries and other important life moments
Administrative tasks as needed by Executive Pastors
Assist with administrative support for Work Groups
Support commissioning pathway process
Church Wide Support
Support for All Staff meetings (catering, reserving, set up and clean up etc.)
Ordering supplies and helping manage inventory for church at large (coffee, Sysco, water, etc.)
Manage all staff workroom and ordering of office supplies including postage meter, printer maintenance and copy machine supplies
Assist HR with catering orders, etc.
Assist in securing appropriate permits for the church (beverage, food, etc.)
Assist with large event planning and execution
Support the onboarding of new team members (welcome gifts, desk preparation, etc.)
Assist in executing fun moments for staff team
Birthday cards/books and recognition for staff team
Operations Team Support
Help ensure systems and processes are being followed
Assist Operations Team in ordering
Help Operation Team with expenses, budgets and management of Campus Response Team
QUALIFICATIONS
Aligns with Preston Trail mission, beliefs, and values (https://prestontrail.org/about/aboutus)
Committed to our team values of Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, and High Performance
Excellent project management, delegation, and follow up
Effective communication and problem-solving skills
Highly organized and able to manage multiple tasks in a fast-paced organization
Highly familiar with Apple operating system and quick learner of other software platforms
College degree preferred and/or relevant work experience
Strong English verbal skills
Must complete our assessment here within 2 business days of applying to be further considered
ORGANIZATIONAL RELATIONSHIPS
MINISTRY TEAM: Connections Team
REPORTS TO: Associate Executive Pastor
EMPLOYMENT CLASSIFICATIONS :
Category: Part-time (25 hours per week)
Exempt/Non-Exempt: Non-Exempt
Employee Class: Support Staff
Commissionable: No
Weekends Required: No