Job Description

PROJECT (& SOCIAL MEDIA) ASSISTANT

PrideStaff San Diego has a great opportunity with one of the best organizations in San Diego. We are seeking a person that likes to wear many hats and THIS IS A PART-TIME POSITION (20 HOURS PER WEEK), AND IS A TEMPORARY TO DIRECT OPPORTUNITY.

The key items for this role is that you have EXCELLENT ATTENTION TO DETAIL, being ORGANIZED, has some ACCOUNTING experience, knows WORDPRESS, FACEBOOK and INSTAGRAM, EXCELLENT COMMUNICATION SKILLS (verbal and written), and that CAN WORK INDEPENDENTLY. This is a part remote, part in-office position to begin with and in the future it will be solely in-office (timeframe tbd). The client has excellent Covid-19 protocols in place.

The work hours are 9am to 1pm, Mon – Fri and it pays $18 per hour.

If this describes you and you qualify per below, please apply with your resume (Word format preferred) as the client would like to interview ASAP!

OVERVIEW:

THIS POSITION HAS A DUEL ROLE: MARKETING AND ACCOUNTING.

Under the supervision of the Director of Finance, you will provide direct support to the accounting and executive department. However, this role is more marketing/social media/administrative based (approx. 75%) with 25% helping their Accounting Department. Accounting experience is preferred but if you have the marketing/social media/administrative experience and has excellent attention to detail. the financial part can be trained.

PRIMARY DUTIES AND RESPONSIBILITIES OVERVIEW:

You will perform various accounting-related duties in support of the organization’s financial obligations. Additionally, you will be supporting of the organization’s social media platforms, event organization support and plays an instrumental role in maintaining the organization’s donor database current. Knowing Wordpress and social media platforms will be key.

Financial:

• Record weekly accounts receivable charges and invoices into the accounting system
• Record weekly remote deposits in the accounting system
• Assist in monthly preparation and submission of funder/contractee billings
• Cross train other accounting and administrative duties as necessary
• High attention to detail is required
• Accounting experience is preferred.

Administrative:

• Provide general support for the Center’s programs
• Monitor media resources for information relevant to the Center’s goals
• Attend inter-organizational meetings
• Very good computer skills are required (Word, Excel, Email, Calendar)
• Other duties/special projects as assigned.

Marketing/Social Media:

• Assist with the development of the organization’s media resources (monthly newsletter & other promotional material)
• Help manage the organization’s social media pages
• Organize and develop original informational material for the organization’s website
• Must have working experience with Wordpress
• Must have working experience with various social media platforms (such as Instagram, Facebook, LinkedIn, Twitter, etc)
• Must have excellent verbal and written communication skills
• The above duties are not intended to be an exhaustive list of all responsibilities and duties.

OTHER DUTIES AND RESPONSIBILITIES:

• Complies with all organization policies and procedures including HIPAA standards
• Demonstrates commitment to professional growth by attending in-service training and staff development programs, and seeking out supervision when needed
• Familiar with and understands the organization’s mission, policies, and follows administrative chain of command
• Attains and maintains a minimum degree of training and knowledge in cultural competency, co-occurring and gender responsiveness and routinely demonstrates these traits in every day work relationships
• Participates in regularly scheduled staff meetings, provides feedback and displays a disposition of positive teamwork and accountability
• Displays regular and reliable attendance. Reports to and departs from work on time, as scheduled, and accurately reflects all time on time card
• Follows the organization’s Injury and Illness Prevention Program that promotes workplace safety

​KNOWLEDGE, SKILLS AND ABILITIES:

• Demonstrates effective communication and assessment skills
• Resourceful about local and national social media outlets and informs the team about current trends to support the strengthening of the organization’s social media presence
• Utilizes logical problem-solving techniques both independently and in collaboration with the team
• Interacts positively with persons of diverse disabilities, diverse socio-economic backgrounds and education
• Fosters excellent rapport with the team and builds trusting and motivating relationships
• Prioritizes and manages responsibilities as evidenced by timely completion of tasks
• Maintains positive morale and unit cohesion as evidenced by maintaining a cooperative and flexible attitude toward coworkers, showing adaptability to change, exhibiting effective communication and interpersonal skills, and taking initiative to solve problems

The person should demonstrate competence in all of the following:

• Behave Ethically: Understand ethical behavior and ensure that own behavior and the behavior of others is consistent and aligns with the values of the organization
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the program
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques. Possess excellent written and oral communication and presentation skills. Display high comfort in public speaking
• Focus on Consumer Needs: Anticipate, understand and respond to the needs of consumers to meet or exceed their expectations within the organizational parameters
• Improvement-Oriented: Accepts feedback from peers and management in key areas where improvement is necessary and is self-aware of strengths and challenges and brings those forth to management to create a productive environment that maintains and enhances qualifications, knowledge and skills related to the job
• Foster Teamwork, Work cooperatively and effectively with others to achieve goals and resolve problems
• Organized, set priorities, develop a work schedule that effectively allows for the timely completion of all activities.

EDUCATION AND WORK EXPERIENCE:

• Training or volunteer work in a related field and/or lived experience
• Associate’s or Bachelor’s degree in a related field with a combination of lived experience, preferred
• Bilingual, American Sign Language certified preferred, but not required.

Due to the high volume of responses, only those that meet the criteria above will be contacted.

Company Description

PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance! PrideStaff is honored to have earned the prestigious Best of Staffing Diamond Award. Less than 2% of all staffing agencies in North America receive the Best of Staffing Award for service excellence and only 18% have gone on to earn the Diamond Award for service excellence. In addition, PrideStaff is the only commercial staffing firm in the U.S. and Canada with over $100 million in revenue to earn the Diamond Award for two years in a row, highlighting exceptional client and talent service quality. Our Mission: Consistently provide client experiences focused on what they value most. ID: 264883